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<title>2018 Joint Annual Meeting Call for Proposals</title>
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<p class="MsoNormal" style="line-height:150%"><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#656565">ARCHIVES*RECORDS 2018
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this email in your browser</span></a> <o:p></o:p></span></p>
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<h2 align="center" style="text-align:center"><em><span style="font-family:"Helvetica",sans-serif;color:white">ARCHIVES*RECORDS 2018</span></em><o:p></o:p></h2>
<h3 align="center" style="text-align:center"><span style="color:white">Joint Annual Meeting of CoSA, NAGARA, and SAA<br>
August 12–18, 2018 <br>
Marriott Wardman Park * Washington, DC</span><o:p></o:p></h3>
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<em><b><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020">ARCHIVES*RECORDS 2018, </span></b></em><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020">the 2018 Joint Annual
Meeting of the Council of State Archivists, the National Association of Government Archives and Records Administrators, and the Society of American Archivists, will take place August 12–18 at the Marriott Wardman Park in Washington, DC. The Program Committee
invites submissions for 60- or 75-minute live sessions or poster presentations that reflect current issues in archives and records management.<o:p></o:p></span></p>
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<strong><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020">The 2018 Program Committee seeks proposals for sessions that broaden our perspectives and address the commonalities among archivists in all specializations
and records administrators in various settings to ensure that the record is available to all who will benefit from it. </span></strong><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><o:p></o:p></span></p>
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<span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020">The conference theme—<em><b><span style="font-family:"Helvetica",sans-serif">Promoting Transparency</span></b></em>—acknowledges that archivists and records administrators
embrace principles that foster the transparency of our actions and inspire confidence in both the record and our professions. We value transparency in the record and records processes, the responsibility it gives to our work and actions, and how it allows
us to be held accountable by our constituencies. The programming offered at <em><span style="font-family:"Helvetica",sans-serif">ARCHIVES*RECORDS 2018</span></em> will use that recognition to clearly and openly address why and how we do our work.<o:p></o:p></span></p>
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<strong><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020">To submit a proposal for inclusion on the </span></strong><em><b><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020">ARCHIVES*RECORDS
2018 </span></b></em><strong><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020">education program, please note the following.</span></strong><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><o:p></o:p></span></p>
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<strong><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020">Proposal Evaluation:</span></strong><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"> Session proposals are
welcome on any aspect of archives and records management practices—local, national, and international—as well as their intersections with other professions and domains. Each proposal will be evaluated on the strength of the 150-word abstract, the diversity
of the speakers and their experience, the proposal’s relationship to the program theme, and the completeness of the proposal. Session proposals should incorporate one or more of the following:<o:p></o:p></span></p>
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<span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif">A strong connection to the program’s theme: <strong><span style="font-family:"Helvetica",sans-serif">Promoting Transparency.</span></strong><o:p></o:p></span></li><li class="MsoNormal" style="color:#202020;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo1;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif">Inclusion of diverse or international perspectives and initiatives.<o:p></o:p></span></li><li class="MsoNormal" style="color:#202020;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo1;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif">Statement of potential impact on archives/records management practice.<o:p></o:p></span></li><li class="MsoNormal" style="color:#202020;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo1;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif">Relevance of the topic for CoSA, NAGARA, and/or SAA members and other interested attendees.<o:p></o:p></span></li><li class="MsoNormal" style="color:#202020;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo1;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif">Interaction and engagement with session participants.<o:p></o:p></span></li></ul>
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<span style="font-size:13.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black"><a href="https://archivists.us3.list-manage.com/track/click?u=56c4cfbec1ee5b2a284e7e9d6&id=1f9bd14446&e=399b52cd06" target="_blank"><span style="color:#2BAADF">Join
the Conversation: #saa18</span></a></span><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<strong><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#222222">Session Formats:</span></strong><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#222222"> The Program Committee encourages
submission of proposals that may include, but are not limited to, the following formats:<o:p></o:p></span></p>
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<em><b><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif">Incubator Session.</span></b></em><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif"> 60-minute session consisting of two presentations of
10 minutes each that describe project, research, or collaboration initiatives in their developing or formative stages, and including at least 40 minutes of interactive discussion with feedback from the audience.<o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo2;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<em><b><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif">Special Focus Session.</span></b></em><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif"> 60-minute session led by an individual or group,
designed to highlight innovative archives or records management programs, new techniques, and research projects. Audience participation is encouraged.<o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo2;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<em><b><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif">Lightning Talks.</span></b></em><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif"> Eight to eleven lively and informative 5-minute talks
in a 60-minute session. The session chair secures commitments from speakers and compiles all presentation slides to ensure timely speaker transitions. Proposals in this category may suggest recommended presenters; commitments should be secured soon after the
proposal is accepted.<o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo2;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<em><b><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif">Panel Discussion.</span></b></em><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif"> 60- or 75-minute session consisting of a panel of three
to five individuals discussing theories or perspectives on a given topic. The goal of a panel discussion is to have a more informal session with time for audience feedback. Presentation titles should be provided and will be printed in the program, but prepared
papers are not required. A moderator is required; a commentator is optional.<o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo2;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<em><b><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif">Traditional.</span></b></em><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif"> 60- or 75-minute session consisting of two or three (and
no more than three) fully prepared papers of 15 minutes each and a comment-and-discussion period. A separate chair is optional for this format; chair duties may be performed by one of the speakers. Paper titles are required.<o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo2;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<em><b><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif">Poster Presentation.</span></b></em><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif"> Report in which information is summarized using brief
written statements and graphic materials, such as photographs, charts, graphs, and/or diagrams mounted on poster board. Presenters will be assigned a specific time at which they must be with their poster to discuss it with attendees.<o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo2;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<em><b><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif">Alternative Format.</span></b></em><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif"> Don’t feel confined by the prescribed formats—suggest
an alternative or create your own! Alternative format sessions may take a variety of forms. Examples include <a href="https://archivists.us3.list-manage.com/track/click?u=56c4cfbec1ee5b2a284e7e9d6&id=9542fdca1c&e=399b52cd06" target="_blank"><span style="color:#2BAADF">world
café</span></a> and <a href="https://archivists.us3.list-manage.com/track/click?u=56c4cfbec1ee5b2a284e7e9d6&id=cfa542a3d1&e=399b52cd06" target="_blank"><span style="color:#2BAADF">fishbowl discussions</span></a>. Propose a moderated debate offering opposing
points of view, or an “experiential” format involving simulation, role play, or games to convey key principles and learning objectives. We welcome your creative ideas about how your topic might best be addressed! Proposals in this category must: 1) specify
the format and session facilitator and 2) describe briefly how the format will enhance presentation of the material. You may suggest up to four presenters for the session.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:150%;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#222222">Your format choice will not affect the Program Committee’s decision. The Committee may, however, recommend that the proposed format be changed if it believes that
a different format may better serve the session’s learning objectives or desired audience.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:150%;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<em><b><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#222222">Note:</span></b></em><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#222222"> The Program Committee is considering
options for inviting Pop-Up session proposals at a later date. Do not use the session proposal form for Pop-Ups; a separate call will be issued in early 2018.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:150%;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<strong><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#222222">Reminder for Proposal Submitters and Session Participants:</span></strong><span style="font-size:9.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#222222"> Archivists
and records managers who participate in the program (including in Pop-Up sessions) must register and secure institutional or personal funding. Participants who are not archivists or records managers, or who are from outside the United States and Canada, may
be eligible for complimentary registration upon request. CoSA, NAGARA, and SAA cannot provide funding for speakers, whether they are international, non-archivists, non-records managers, members, or nonmembers.<o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020">Proposals for the 2018 Joint Annual Meeting are due on </span></strong><b><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><br>
<strong><span style="font-family:"Helvetica",sans-serif">Wednesday, November 15, 2017.</span></strong></span></b><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;text-align:center;line-height:150%;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020">The Program Committee will not consider proposals received after the deadline.<o:p></o:p></span></p>
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<strong><span style="font-size:15.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><a href="https://archivists.us3.list-manage.com/track/click?u=56c4cfbec1ee5b2a284e7e9d6&id=9b7903654d&e=399b52cd06"><span style="color:#2BAADF;font-weight:normal">Go
to the Submission Form</span></a></span></strong><em><b><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"> </span></b></em><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;text-align:center;line-height:150%;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><a href="https://archivists.us3.list-manage.com/track/click?u=56c4cfbec1ee5b2a284e7e9d6&id=365012aea1&e=399b52cd06"><span style="color:#2BAADF">Frequently Asked
Questions about Submitting a Session Proposal</span></a><o:p></o:p></span></p>
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<em><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#F2F2F2">The 2018 Program Committee has created a <a href="https://archivists.us3.list-manage.com/track/click?u=56c4cfbec1ee5b2a284e7e9d6&id=60185f92b9&e=399b52cd06" target="_blank"><span style="color:#2BAADF">Google
spreadsheet</span></a> to be used as an informal tool to connect individuals who are seeking ideas and/or collaboration on session proposals for the 2018 Joint Annual Meeting. It is not monitored by CoSA, NAGARA, SAA, or the Program Committee and is not part
of the official submission process.</span></em><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#F2F2F2"><o:p></o:p></span></p>
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