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<p class="MsoNormal"><b><span style="color:windowtext">From:</span></b><span style="color:windowtext"> Alison Stankrauff via Society of American Archivists <Mail@ConnectedCommunity.org>
<br>
<b>Sent:</b> Tuesday, December 17, 2019 6:14 PM<br>
<b>To:</b> Carleton, Janet <carleton@ohio.edu><br>
<b>Subject:</b> [SAA womencollect] : MAC 2020 - Call For Poster Sessions!<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="mso-line-height-alt:.75pt"><span lang="EN" style="font-size:1.0pt;font-family:"Arial",sans-serif">Call for MAC Poster Presentations The Midwest Archives Conference will convene for its annual meeting May 6-9, 2020, in Des Moines,
Iowa. ...<o:p></o:p></span></p>
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<p><strong><u><span style="font-family:"Arial",sans-serif">Call for MAC Poster Presentations</span></u></strong><span style="font-family:"Arial",sans-serif;color:windowtext"><o:p></o:p></span></p>
<p><strong><span style="font-family:"Arial",sans-serif">The Midwest Archives Conference will convene for its annual meeting May 6-9, 2020, in Des Moines, Iowa.</span></strong><span style="font-family:"Arial",sans-serif;color:windowtext"><o:p></o:p></span></p>
<p><strong><u><span style="font-family:"Arial",sans-serif">Poster Proposals</span></u></strong><strong><span style="font-family:"Arial",sans-serif">:</span></strong><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">The 2020 Program Committee invites
<u><a href="https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.gle%2FR4JNUHn6m9fX4CyD9&data=02%7C01%7Ccarleton%40ohio.edu%7Cf6bd3e16ec86448ca40908d78346c627%7Cf3308007477c4a70888934611817c55a%7C0%7C0%7C637122212306351078&sdata=mDnIWo4npAsWir9cNwwJSV0kg%2FnZQIX6N%2Frie9lUyfc%3D&reserved=0" title="https://forms.gle/R4JNUHn6m9fX4CyD9">poster
proposal submissions</a></u> on all aspects of archival practice and research, as well as from allied and related fields. Proposals are due
<strong><span style="font-family:"Arial",sans-serif">January 17, 2020</span></strong>.</span><span style="font-family:"Arial",sans-serif;color:windowtext"><o:p></o:p></span></p>
<p><strong><u><span style="font-family:"Arial",sans-serif">Proposal Evaluation</span></u></strong><strong><span style="font-family:"Arial",sans-serif">:</span></strong><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">The Program Committee will evaluate all proposals submitted by the deadline; up to 15 posters will be selected to be shown at the annual meeting. Proposals will be evaluated in two ways:<o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">Merit and clarity of the 250-word abstract; and completeness of the proposal, particularly having well-developed content to understand all relevant aspects of the topic. Individuals with proposals chosen for inclusion
in the MAC 2020 Annual Meeting will be notified in February 2020.</span><span style="font-family:"Arial",sans-serif;color:windowtext"><o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">To submit a proposal, please fill out the
<u><a href="https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.gle%2FR4JNUHn6m9fX4CyD9&data=02%7C01%7Ccarleton%40ohio.edu%7Cf6bd3e16ec86448ca40908d78346c627%7Cf3308007477c4a70888934611817c55a%7C0%7C0%7C637122212306361076&sdata=xD8DNCmXVAQ4UcPuFfY7aiHgao6y5vsSFJ0Vgv3uQyY%3D&reserved=0" title="https://forms.gle/R4JNUHn6m9fX4CyD9">Google
Form</a></u> (<a href="https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.gle%2FR4JNUHn6m9fX4CyD9).&data=02%7C01%7Ccarleton%40ohio.edu%7Cf6bd3e16ec86448ca40908d78346c627%7Cf3308007477c4a70888934611817c55a%7C0%7C0%7C637122212306361076&sdata=MTv%2FrghsFsfEyjnVXyG90oAdwL%2FVrK4uqSZaUJ1Lcoo%3D&reserved=0" title="https://forms.gle/R4JNUHn6m9fX4CyD9).">forms.gle/R4JNUHn6m9fX4CyD9).</a>
The deadline for submitting poster proposals for the 2020 MAC Annual Meeting is <strong>
<span style="font-family:"Arial",sans-serif">January 17, 2020</span></strong>. Please note that this year there will also be an opportunity to submit a pop-up session, voted upon by the MAC membership and meeting attendees. You are welcome to submit both a
poster and pop-up session on the same topic; however, only one or the other will be accepted.</span><span style="font-family:"Arial",sans-serif;color:windowtext"><o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">We look forward to seeing you in Des Moines!</span><span style="font-family:"Arial",sans-serif;color:windowtext"><o:p></o:p></span></p>
<p><strong><u><span style="font-family:"Arial",sans-serif">Poster Prizes</span></u></strong><strong><span style="font-family:"Arial",sans-serif">:</span></strong><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">Prizes, to be determined, will be awarded for posters based on the following criteria:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l6 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Originality<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l6 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Relation to Meeting Theme<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l6 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Creativity Displayed in the Poster.<o:p></o:p></span></li></ul>
<p><strong><span style="font-family:"Arial",sans-serif"> </span></strong><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p><strong><u><span style="font-family:"Arial",sans-serif">Poster Session Tips</span></u></strong><strong><span style="font-family:"Arial",sans-serif">:</span></strong><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">Poster sessions are a means to communicate and exchange ideas, programs, research, and projects to fellow MAC meeting attendees. Poster sessions may present any of the following:<o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">- a description of an innovative archives program<o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">- an examination of a practical, problem-solving endeavor<o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">- an explanation of a research investigation<o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">- novel archival projects or case studies</span><span style="font-family:"Arial",sans-serif;color:windowtext"><o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">Posters typically include pictures, data, graphs, diagrams and narrative text on paper backing that are approximately 36x24 inches. Authors are required to present their posters during scheduled times during
the meeting (Saturday morning and afternoon breaks). These presentations are more like elevator speeches that summarize the poster content with attendees that stop by the poster to view it and ask questions. Helpful tips on creating posters are available at
these links:</span><span style="font-family:"Arial",sans-serif;color:windowtext"><o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">- ALA Poster Presentations (at conferences):
<u><a href="https://nam03.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.ala.org%2Ftools%2Fatoz%2Fposter-presentations&data=02%7C01%7Ccarleton%40ohio.edu%7Cf6bd3e16ec86448ca40908d78346c627%7Cf3308007477c4a70888934611817c55a%7C0%7C0%7C637122212306371071&sdata=cbCt8Zo%2FLrKhTZy54%2FTR42Ej3n3mhXAXEK6ToWDZm4k%3D&reserved=0" title="http://www.ala.org/tools/atoz/poster-presentations">www.ala.org/tools/atoz/poster-presentations</a></u><o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">- Penn State University: Designing Communications for a Poster Fairhttp://<u><a href="http://www.personal.psu.edu/drs18/postershow/" title="http://www.personal.psu.edu/drs18/postershow/">www.personal.psu.edu/drs18/postershow/</a></u><o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">- The Writing Center at UW-Madison: Creating Poster Presentationshttps://<u><a href="http://writing.wisc.edu/Handbook/PosterPresentations.html" title="http://writing.wisc.edu/Handbook/PosterPresentations.html">writing.wisc.edu/Handbook/PosterPresentations.html</a></u><o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">- UNC Grad School Poster and Presentations Resources:<u><a href="http://gradschool.unc.edu/academics/resources/postertips.html" title="http://gradschool.unc.edu/academics/resources/postertips.html">gradschool.unc.edu/academics/resources/postertips.html</a></u></span><span style="font-family:"Arial",sans-serif;color:windowtext"><o:p></o:p></span></p>
<p><span style="font-family:"Arial",sans-serif">Poster sessions cannot be used to advertise products or to display vendor items. If you are unsure if your proposal qualifies or if you generally have questions about the poster submission process, please email
Alison Stankrauff at <u><a href="mailto:alison.stankrauff@wayne.edu" title="mailto:alison.stankrauff@wayne.edu">alison.stankrauff@wayne.edu</a></u> and/or William Modrow at
<u><a href="mailto:modrowwm@miamioh.edu" title="mailto:modrowwm@miamioh.edu">modrowwm@miamioh.edu</a></u>, 2020 Poster Session Co-Coordinators.</span><span style="font-family:"Arial",sans-serif;color:windowtext"><o:p></o:p></span></p>
<p><strong><u><span style="font-family:"Arial",sans-serif">Frequently Asked Questions</span></u></strong><strong><span style="font-family:"Arial",sans-serif">:</span></strong><span style="font-family:"Arial",sans-serif;color:windowtext"><o:p></o:p></span></p>
<ol start="1" type="1">
<li class="MsoNormal" style="color:windowtext;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;color:#333333">Question: <em><b><span style="font-family:"Arial",sans-serif">Will MAC pay my travel expenses and/or registration fee to attend the annual meeting if I am presenting a poster?</span></b></em><strong><span style="font-family:"Arial",sans-serif">
</span></strong></span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li></ol>
<p><span style="font-family:"Arial",sans-serif">Answer: No, MAC cannot reimburse you for your travel or conference registration expenses.</span><span style="font-family:"Arial",sans-serif;color:windowtext"><o:p></o:p></span></p>
<ol start="2" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo3">
<span style="font-family:"Arial",sans-serif">Question: <em><b><span style="font-family:"Arial",sans-serif">What if I have a conflict between my poster session presentation time and a meeting?</span></b></em>
<o:p></o:p></span></li></ol>
<p><span style="font-family:"Arial",sans-serif">Answer: At least one author of the poster must be present during the poster sessions. This is the opportunity to give feedback to conference attendees who stop to ask questions. Poster sessions cannot be presented
unless at least one author is present during the allotted times.</span><span style="font-family:"Arial",sans-serif;color:windowtext"><o:p></o:p></span></p>
<ol start="3" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo4">
<span style="font-family:"Arial",sans-serif">Question: <em><b><span style="font-family:"Arial",sans-serif">What happens if I have to cancel my poster session because I can't attend the conference?</span></b></em><strong><span style="font-family:"Arial",sans-serif">
</span></strong><o:p></o:p></span></li></ol>
<p><span style="font-family:"Arial",sans-serif">Answer: Please plan on a backup person who will be able to represent your poster if an emergency arises.</span><span style="font-family:"Arial",sans-serif;color:windowtext"><o:p></o:p></span></p>
<ol start="4" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo5">
<span style="font-family:"Arial",sans-serif">Question: <em><b><span style="font-family:"Arial",sans-serif">Can I have an internet connection or other electrical support?</span></b></em><strong><span style="font-family:"Arial",sans-serif">
</span></strong><o:p></o:p></span></li></ol>
<p><span style="font-family:"Arial",sans-serif">Answer: If your poster session includes electrical equipment, you will need to provide your own source of power (e.g., batteries). No electrical support or Internet connections are available in the poster session
area. Audio-visual presentations that include sound are not encouraged. These can be very distracting to the other presenters located nearby. If you are able to supply headphones for viewers/listeners, sound is acceptable.</span><span style="font-family:"Arial",sans-serif;color:windowtext"><o:p></o:p></span></p>
<ol start="5" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo6">
<span style="font-family:"Arial",sans-serif">Question: <em><b><span style="font-family:"Arial",sans-serif">What about simultaneous submissions? Can I submit a poster session proposal about a project for which I've also submitted a manuscript for publication
in a journa</span></b></em><em><span style="font-family:"Arial",sans-serif">l?</span></em>
<o:p></o:p></span></li></ol>
<p><span style="font-family:"Arial",sans-serif">Answer: Yes, poster submissions for articles that have been simultaneously submitted for publication are welcomed, as long as you note the simultaneous submission in your abstract.
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<strong><span style="font-family:"Arial",sans-serif">IMPORTANT: Please note at the end of your abstract if the project has been submitted to other conferences, for publication in a journal, or has been published or presented before.</span></strong></span><span style="font-family:"Arial",sans-serif;color:windowtext"><o:p></o:p></span></p>
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<span style="font-family:"Arial",sans-serif">Question: <em><b><span style="font-family:"Arial",sans-serif">What is the difference between the MAC Exhibit area and the MAC Poster Session Area?</span></b></em><strong><span style="font-family:"Arial",sans-serif">
</span></strong><o:p></o:p></span></li></ol>
<p><span style="font-family:"Arial",sans-serif">Answer: The poster session area is expressly not for vendors to display or promote new products, or for organizational displays.</span><span style="font-family:"Arial",sans-serif"><br>
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Alison Stankrauff<br>
University Archivist<br>
Wayne State University<br>
Detroit MI<br>
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