In 2010 the question was posed to our list soliciting personnel policies for Paid Time Off (PTO), which sometimes has other nomenclature. As we are considering a change in 2012, we are looking for examples of PTO which encompass the traditional vacation time, sick time, personal time, floating holiday and bereavement time. <br>
<br>I believe that larger employers are moving to this model for a number of reasons.<br><br>I have some samples (as summarized nicely in 2010) but I'm wondering if there are more out there. These samples don't necessary cover the traditional "vacation time" and/or "sick time".<br>
<br>Thank you in advance for any responses.<br><br>Cass Owens<br><br clear="all"><br><img title="colorelevation-adjusted.jpg" alt="colorelevation-adjusted.jpg" src="cid:ii_12bf36271ae123da" height="99" width="401"><br><a href="mailto:owenscass@oplin.org" target="_blank">CASS OWENS</a>, DIRECTOR<br>
Reed Memorial Library<br>
167 E. Main St.<br>Ravenna, OH 44266<br><br>phone: <a href="tel:330-296-2827%2C%20ext%20101" value="+13302962827" target="_blank">330-296-2827, ext 101</a><br>fax: <a href="tel:339-296-3870" value="+13392963870" target="_blank">339-296-3870</a><br>
<br><a href="http://www.reedlibrary.org" target="_blank">www.reedlibrary.org</a><br><br><br><i>If you have received this email in error please notify the system manager.<br>
Please note that any views or opinions presented in this email are solely those<br>of the author and do not necessarily represent those of Reed Memorial Library.</i><br>
<br><br><br><div class="gmail_quote">On Thu, Apr 8, 2010 at 2:15 PM, Marsha Wagner <span dir="ltr"><<a href="mailto:mwagner@canalfultonlibrary.org">mwagner@canalfultonlibrary.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex;">
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<font face="arial,helvetica,sans-serif" size="2"><font face="Verdana">Thanks to all who responded to my request for paid time off polices. I attached policies and smaller responses are cut & pasted to this e-mail below. As you can see I had a little trouble with formatting. Not interested, just hit the delete key.<br>
</font></font><br><font face="times new roman,times" size="3">Henderson PL-Policy Attached above </font><table border="0" cellpadding="2" cellspacing="0" width="100%"><tbody><tr><td valign="top" width="11%"><br></td><td width="89%">
<table bgcolor="#ffffff" border="0" cellpadding="0" cellspacing="0" width="100%"><tbody><tr><td bgcolor="#f5f5f5" width="100%"><font color="#000000" face="Verdana" size="1"><img src=""> policy-personnel-8.4pto.doc (39KB),
<img src=""> policy-personnel-8.3.doc (40KB),</font></td></tr></tbody></table></td></tr></tbody></table><br><font face="times new roman,times" size="3">We are a very small library also. We have 6.25 FTEs. An employee could
take as much time off as he had banked, as long as I approve it. I would
certainly do that for a serious situation. After his leave is
exhausted, he could request a leave of absence, which must be approved
by the board. We've never had a situation where a full timer wanted to
work part time and retain benefits. I would assume our policies would
kick in which says if he works less than 40 hours but more than 25,
insurance is paid at 25% and the PTO would accrue accordingly. PTO can
be used for anything here--sickness, extra vacation, personal, etc.</font><br><font face="arial,helvetica,sans-serif" size="2"><br><u>Carnegie Public Library</u><br></font><font face="Verdana" size="1"><font color="navy" face="Arial" size="2"><span style="font-size:10pt;font-family:Arial;color:navy">We have a
union and talked about it in our
last negotiations but ended up not going that direction. </span></font></font><br><p class="MsoNormal"><font face="times new roman,times" size="3"><b><span style="color:rgb(31, 73, 125)"><u>C</u><u>leveland
Heights-University Heights Public Library</u></span></b></font></p><p class="MsoNormal"><b><span style="color:rgb(31, 73, 125)"></span></b><span style="font-size:11pt;color:rgb(31, 73, 125)">We
have ETO and sick time, so it is not in one account. <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;color:rgb(31, 73, 125)"><br></span></p><p class="MsoNormal"><u><font size="3"><b><span style="font-size:10pt;color:rgb(31, 73, 125)">Norwalk
Public Library</span></b></font></u></p><p class="MsoNormal"><br><span style="font-size:10pt;color:rgb(31, 73, 125)"></span></p><p class="MsoNormal"><span style="font-size:10pt;color:rgb(31, 73, 125)"></span><span style="font-size:10pt;color:rgb(31, 73, 125)">NPL
is a Union library. Each employee has several accounts for
paid time off.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;color:rgb(31, 73, 125)">Employees
earn “Sick” time at different accrual
rates depending on how many hours worked weekly. There’s no limit on how
much sick time an employee can earn. <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;color:rgb(31, 73, 125)">“Vacation”
time is earned according to hours worked
weekly, the length of time employed and starts with two weeks after the
first
year of employment. They cannot carry more than one work week’s worth of
hours
over the allowed total per year. <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;color:rgb(31, 73, 125)">At
retirement or resignation an employee can receive payment for
one fourth of their accrued sick time and all of their earned vacation
time.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;color:rgb(31, 73, 125)">According
to the contract we have twelve “Paid Holidays”
yearly (negotiations are pending for a contract that ends 12-31-2010).<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;color:rgb(31, 73, 125)">Paid
“Emergency/Personal” time depends on how many
hours regularly worked. Full time employees (30 hours or more a week)
may use
15 hours P/E per year and part time (less than 30 hours per week) may
use 12.5
P/E hours per year. They do not have to use all these hours but usually
do,
especially in winter.</span></p><p class="MsoNormal"><u><b><font size="3">NORWALK Contract:</font></b></u></p><p class="MsoNormal" style="text-align:center;text-indent:0.5in" align="center"><b><u><span style="font-size:10pt;color:rgb(31, 73, 125)">ARTICLE
15
</span></u></b><b><span style="font-size:10pt;color:rgb(31, 73, 125)"> <u></u><u></u></span></b></p>
<p class="MsoNormal" style="text-align:center;text-indent:0.5in" align="center"><b><u><span style="font-size:10pt;color:rgb(31, 73, 125)">SICK
LEAVE AND RELATED ABSENCES<u></u><u></u></span></u></b></p>
<p class="MsoNormal"><span style="font-size:10pt;color:rgb(31, 73, 125)">
<u></u><u></u></span></p>
<p class="MsoNormal" style="text-indent:0.5in"><b><u><span style="font-size:10pt;color:rgb(31, 73, 125)">Section
15.2</span></u></b><b><span style="font-size:10pt;color:rgb(31, 73, 125)">. <u>Use
of
Sick Leave<u></u><u></u></u></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10pt;color:rgb(31, 73, 125)"> <u></u><u></u></span></b></p>
<p class="MsoNormal" style="text-indent:0.5in"><b><span style="font-size:10pt;color:rgb(31, 73, 125)">Section
15.2 B</span></b><span style="font-size:10pt;color:rgb(31, 73, 125)">
reads
as follows:<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;color:rgb(31, 73, 125)"><u></u> <u></u></span></p>
<p style="margin-left:0.75in"><span style="font-size:10pt;color:rgb(31, 73, 125)"><span>B.<span> </span></span></span><span style="font-size:10pt;color:rgb(31, 73, 125)">For
absence of the employee due to illness of a member of the employee’s
immediate family. <u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:0.75in"><span style="font-size:10pt;color:rgb(31, 73, 125)">For
the purposes of this
section, “immediate family” is defined as the father, mother,
brother, sister, son, daughter, spouse, grandmother, grandfather,
grandson,
granddaughter, aunt, uncle, father-in-law, mother-in-law,
brother-in-law, sister-in-law,
or stepchild of the said employee and any other resident in the
household of
the employee.<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:0.5in"><span style="font-size:10pt;color:rgb(31, 73, 125)"><u></u> <u></u></span></p>
<p style="margin-left:1in"><span style="font-size:10pt;color:rgb(31, 73, 125)"><span>1.<span> </span></span></span><span style="font-size:10pt;color:rgb(31, 73, 125)">If
any
employee is absent not more than five (5) consecutive workdays because
of the illness
of a member of the employee’s immediate family, the employee need only
make the report of absence required by this agreement in order to be
eligible
for sick leave with pay for such absence.<u></u><u></u></span></p>
<p style="margin-left:1in"><span style="font-size:10pt;color:rgb(31, 73, 125)"><u></u> <u></u></span></p>
<p style="margin-left:1in"><span style="font-size:10pt;color:rgb(31, 73, 125)"><span>2.<span> </span></span></span><span style="font-size:10pt;color:rgb(31, 73, 125)">If
an
employee is absent in excess of five (5) consecutive scheduled workdays
for
this reason, the employee must provide the Director with a doctor’s
certificate setting forth the identity of the patient, the nature of the
illness involved, and the need for the absence of the employee, in order
for
the employee to be eligible for sick leave with pay for such absence.</span></p><p class="MsoNormal"><br><span style="font-size:10pt;color:rgb(31, 73, 125)"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;color:rgb(31, 73, 125)"><u></u><u><b>Columbus Public Library </b></u><br><u></u></span></p>
<p class="MsoNormal"><font face="Verdana" size="1">For what it's worth, Columbus Metro used
PTO when I was there, and I believe that they still do. I think that
Mark Millwater (<a href="http://mail.canalfultonlibrary.org/cgi-bin/compose.exe?id=01a6beaa914f86d16d56fd0bc4c1b0d2ca22&new=&xsl=compose.xsl&to=mmillwater@columbuslibrary.org" target="_blank">mmillwater@columbuslibrary.org</a>) would be a good
contact for more info.</font></p>
<p class="MsoNormal"><u><font face="Verdana" size="1"><span style="font-size:10pt">Marysville
Public Library</span></font></u></p><p class="MsoNormal"><font face="Verdana" size="1"><span style="font-size:10pt">See attachment </span></font><font color="#000000" face="Verdana" size="1"> <img src=""> PTO
policy309update-1.txt (10KB)</font> </p><p class="MsoNormal"><u><font face="times new roman,times" size="3">Mary Lou Johnson Hardin County District
Library </font></u><font face="times new roman,times" size="3">see attachment: </font><font color="#000000" face="Verdana" size="1"><img src=""> Paid Time
Off.docx (11KB)</font> <br></p><p class="MsoNormal" style="text-align:center" align="center"><u><b><span style="color:rgb(31, 73, 125)"><font size="3">Akron Summit County PL</font></span></b></u><b><span style="color:rgb(31, 73, 125)"><br>
<u></u><u></u></span></b></p><br><p dir="ltr"><font size="3"><span lang="en-us"><b><i><u><font face="News Gothic MT">3.106 Sick Leave </font></u></i></b></span><span lang="en-us"></span><span lang="en-us"><i> </i></span></font></p>
<p dir="ltr"><font size="3"><span lang="en-us"></span><span lang="en-us"><font face="News Gothic MT">All regular full-time employees shall be entitled
to 135.20 hours of sick leave with pay for each 52-week period of
service, which is earned at the rate of 2.60 hours per week or 5.20
hours per bi-weekly pay period. All regular part-time employees shall
be entitled to pro-rated sick leave based upon the hours authorized for
the employee’s position. For instance, regular part-time employees who
are authorized to work 22.5 hours per week, or 45 hours per bi-weekly
pay period, shall be entitled to 81.12 hours of sick leave with pay for
each 52-week period of service, which is earned at a rate of 1.56 hours
per week or 3.12 hours per bi-weekly pay period.</font></span></font></p>
<p dir="ltr"><font size="3"><span lang="en-us"><font face="News Gothic MT">Employees
are expected to be regular in their attendance; however, they are
eligible to use sick leave as it is earned in cases of personal or
family illness, and medical, dental, or optical examinations or
treatment of an employee or a member of the employee’s immediate
family. Excessive use of sick leave is discouraged. An employee will
not be paid for sick leave in excess of the sick leave earned. An
employee who has exhausted all earned sick leave may request in writing
to use earned vacation leave to cover time lost due to illness.</font></span></font></p>
<p dir="ltr"><font size="3"><span lang="en-us"><font face="News Gothic MT">The total
accumulation of sick leave allowed for regular full-time employees is
1200.00 hours. Employees who have accumulated the maximum sick leave
may, during any given year, earn and use up to 135.20 hours of sick
leave without affecting their maximum accumulation.</font></span></font></p>
<p dir="ltr"><font size="3"><span lang="en-us"><font face="News Gothic MT">The total
accumulation of sick leave allowed for regular part-time employees
authorized to work 22.5 hours per week is 720.00 hours. Employees who
have accumulated the maximum sick leave may, during any given year, earn
and use up to 81.12 hours of sick leave without affecting their maximum
accumulation.</font></span></font></p>
<p dir="ltr"><font size="3"><span lang="en-us"><font face="News Gothic MT">The total
accumulation of sick leave allowed for regular part-time employees
authorized to work other than 22.5 hours per week will be a pro-rated
number of hours of sick leave as determined by the Human Resources
Department. A maximum number of accumulated sick leave hours shall also
be determined by the Human Resources Department.</font></span></font></p>
<p dir="ltr"><font size="3"><span lang="en-us"><font face="News Gothic MT">Direct
compensation for unused sick leave at the time of retirement cannot be
paid to an employee; however, a portion of the unused sick leave may be
credited towards retirement pay. (See</font></span><span lang="en-us"></span><span lang="en-us"><b> <font face="News Gothic MT">Section 3.210 Retirement
Pay</font></b></span><span lang="en-us"></span><span lang="en-us"><font face="News Gothic MT">.)</font></span></font></p>
<p dir="ltr"><font size="3"><span lang="en-us"><font face="News Gothic MT">An employee
shall be charged for sick leave only for days upon which he or she would
otherwise have been scheduled to work. Sick leave payment shall not
exceed the normal scheduled workday or workweek. </font></span></font></p>
<p dir="ltr"><font size="3"><span lang="en-us"><font face="News Gothic MT">When unable
to report for work, an employee is expected to follow the procedure for
reporting off work found in</font></span><span lang="en-us"></span><span lang="en-us"><i><font face="News Gothic MT"> Section 2.200</font></i></span><span lang="en-us"></span><span lang="en-us"><font face="News Gothic MT"> of
the</font></span><span lang="en-us"></span><span lang="en-us"><u> <font face="News Gothic MT">Employee Handbook</font></u></span><span lang="en-us"></span><span lang="en-us"><font face="News Gothic MT">.</font></span></font></p>
<p dir="ltr"><font size="3"><span lang="en-us"></span><span lang="en-us"><font face="News Gothic MT">To document the use of sick leave, the employee is
required to attach a signed sick leave affidavit to their time card.
Use of sick leave for five or more consecutive</font></span></font></p><br><p dir="ltr"><font size="3"><span lang="en-us"></span><span lang="en-us"></span><span lang="en-us"></span></font></p>
<p dir="ltr"><font size="3"><span lang="en-us"></span><span lang="en-us"></span></font></p><p dir="ltr"><font size="3"><span lang="en-us"><font face="News Gothic MT">Page 55
3/31/96</font></span><span lang="en-us"></span><span lang="en-us"></span></font></p>
<p dir="ltr"><font size="3"><span lang="en-us"></span><span lang="en-us"><font face="News Gothic MT">working days due to the illness of an employee or a
member of their immediate family shall require written certification
from a health care provider. The certificate must state the date upon
which the employee will be able to return to work. This certificate
must be submitted to the employee’s immediate supervisor before the
employee will be permitted to return to work. The certificate must also
specify any work-related restrictions placed upon the employee by the
health care provider, along with a date upon which the employee is
expected to return to regular duty.</font></span></font></p>
<p dir="ltr"><font size="3"><span lang="en-us"><font face="News Gothic MT">Employees
failing to comply with sick leave rules and regulations shall not be
paid for time lost. An employee who willfully and knowingly falsifies
sick leave on a time card will be subject to disciplinary action up to
and including termination of employment.</font></span></font></p>
<p dir="ltr"><font size="3"><span lang="en-us"></span></font></p><br><ul dir="ltr"><ul dir="ltr"><p dir="ltr"><font size="3"><span lang="en-us"><b><font face="News Gothic MT">Immediate Family:</font></b></span><span lang="en-us"></span><span lang="en-us"><font face="News Gothic MT">
Spouse; unmarried individual serving in the role of a spouse; mother,
father, grandmother, grandfather, sister, brother, daughter, son, and
equivalent ‘in-law’; granddaughter, grandson; stepmother, stepfather,
stepdaughter, stepson, stepsister, stepbrother; ward; legal guardian, or
other person serving in the role of a parent. (For Compassionate Leave
only, aunts, uncles, nieces, and nephews shall also be considered
‘Immediate Family’.)</font></span></font></p></ul></ul>
<ul dir="ltr"><ul dir="ltr"><p dir="ltr"><font size="3"><span lang="en-us"><b><font face="News Gothic MT"><br></font></b></span><span lang="en-us"><font face="News Gothic MT"></font></span></font></p></ul></ul>
<p dir="ltr"><span lang="en-us"></span></p>
<p dir="ltr"><span lang="en-us"></span><span lang="en-us"></span><span lang="en-us"></span><span lang="en-us"><font face="Arial" size="2"></font></span></p><font face="arial,helvetica,sans-serif" size="2"><br>Marsha Wagner <br>
Director <br>Canal Fulton Public Library <br>154 Market St. NE <br>Canal Fulton, OH 44708 <br><a href="tel:330%20854-4148" value="+13308544148" target="_blank">330 854-4148</a>; fax <a href="tel:330%208549520" value="+13308549520" target="_blank">330 8549520</a> <br>
<br>"All that mankind has done, thought, gained or been; it is lying as in magic preservation in the pages of books." Thomas Carlyle</font></td></tr></tbody></table>
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