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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><i>Sent on behalf of the State Library. Please excuse multiple postings.<o:p></o:p></i></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>The State Library is continuing to work closely with Priority Dispatch and we are providing them with all the required information to help make the transition as seamless as possible. Your library may be contacted directly by representatives from Priority Dispatch as they develop their routes and build their data about all participating locations. We ask that when you are contacted to please make every effort to answer their questions and provide information in a timely manner. The success of this transition will require all of us working together.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Important information about the new contract:<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]><b>The first day of service under the new vendor, Priority Dispatch, will be</b> <b>Friday, April 13</b>. This same day will also be U<span style='color:#1F497D'>.</span>S<span style='color:#1F497D'>.</span> Cargo’s last day to deliver materials. To be clear, both vendors will be visiting each location on this one day with Priority Dispatch doing their first pickup of materials and U<span style='color:#1F497D'>.</span>S<span style='color:#1F497D'>.</span> Cargo doing their final drop off of materials. During the weekend of April 14th and 15th, Priority Dispatch will visit each of U.S.<span style='color:#1F497D'> </span>Cargo’s hubs and pick up any remaining bags still undelivered. Those bags and the ones picked up on Friday will be delivered Monday and Tuesday, April 16th and 17th. U.S. Cargo should not pick up any materials when they come on Friday, the 13th. Outgoing bags on Friday, April 13<sup>th</sup> should be picked up only by Priority Dispatch. <o:p></o:p></p><p class=MsoListParagraph><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>Delivery windows will be established by Priority Dispatch in communication with each library and will occur between the hours of 8:00 am and 5:00 pm on days that delivery is scheduled. It is anticipated that the delivery windows will become smaller and consistent once the routes have been developed and physically driven by the vendor. It may take a period of time before the delivery windows become established. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]><b>New shipping labels will be used</b>. The basic information will remain mostly the same (address, MID numbers, etc), but the layout will be updated and there will be a barcode with some additional information added. The barcodes will help the vendor to increase routing efficiencies and provide accurate counts of packages moving through the system. The barcodes will not be unique to individual packages and are not meant for individual tracking purposes. The State Library is still working with Priority Dispatch to develop these new labels and we will make them available on the website as soon as possible. The new labels will be completed no later than April 6<sup>th</sup> so that you will have a week to print them out and prepare for the new vendor.<o:p></o:p></p><p class=MsoListParagraph><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='mso-list:Ignore'>4.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>Unfortunately, there will be an increase in the cost. A two-tiered pricing model for K-12 schools and public libraries remains and the prices are listed in the table below. For those libraries that have signed agreements and billing for statewide delivery with us, the State Library will be covering the increase in cost through June 30, 2012. We hope that this will give libraries enough time to plan and prepare for a price increase in July, 2012. It is important to note that in order to get a manageable price, the statewide contract was negotiated based on a minimum number of stops system-wide. A percentage reduction in the total number of stops will result in a price increase statewide. The strength and the value of the entire delivery system depends on the support of every participant.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>52 Week Schedule – Public Libraries<o:p></o:p></p><p class=MsoNormal>Stops per week Total yearly cost<o:p></o:p></p><p class=MsoNormal>2 $2,673.84 <o:p></o:p></p><p class=MsoNormal>3 $4,010.76 <o:p></o:p></p><p class=MsoNormal>4 $5,347.68 <o:p></o:p></p><p class=MsoNormal>5 $6,684.60 <o:p></o:p></p><p class=MsoNormal> <o:p></o:p></p><p class=MsoNormal>34 Week Schedule – K-12 Schools<o:p></o:p></p><p class=MsoNormal>Stops per week Total yearly cost<o:p></o:p></p><p class=MsoNormal>2 $1,748.28 <o:p></o:p></p><p class=MsoNormal>3 $2,622.42 <o:p></o:p></p><p class=MsoNormal>4 $3,496.56 <o:p></o:p></p><p class=MsoNormal>5 $4,370.70<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>We understand that the pricing may be difficult to manage for some. All libraries in Ohio should take pride in their participation in this project. The delivery system moves millions of items around the state annually and demonstrates our commitment to being good stewards of the local, state, and federal resources that we receive. It is a perfect example of sharing and collaboration that can be used to easily demonstrate to our stakeholders the value of libraries in Ohio. The State Library often uses this system as a shining example of how libraries are ahead of the curve compared to many other organizations in terms of collaboration to meet the needs of our patrons and customers.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>If you have questions, please contact<span style='color:#1F497D'> </span>David Namiotka (Steve Updegraff is out of the office this week).<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Thank you.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>David Namiotka<o:p></o:p></p><p class=MsoNormal>Associate State Librarian for Library Services<o:p></o:p></p><p class=MsoNormal>State Library of Ohio<o:p></o:p></p><p class=MsoNormal>274 East 1st Avenue<o:p></o:p></p><p class=MsoNormal>Columbus, OH 43201<o:p></o:p></p><p class=MsoNormal>Phone: 614.728.4988<o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif"'><a href="mailto:dnamiotka@library.ohio.gov">dnamiotka@library.ohio.gov</a><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif"'><o:p> </o:p></span></p></div></body></html>