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<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif"">Please excuse multiple postings…<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><!--[if gte vml 1]><v:shapetype id="_x0000_t75" coordsize="21600,21600" o:spt="75" o:preferrelative="t" path="m@4@5l@4@11@9@11@9@5xe" filled="f" stroked="f">
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</v:shapetype><v:shape id="Picture_x0020_7" o:spid="_x0000_s1026" type="#_x0000_t75" style='position:absolute;margin-left:0;margin-top:0;width:129.4pt;height:108pt;z-index:251658240;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:9pt;mso-wrap-distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:absolute;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page'>
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</v:shape><![endif]--><![if !vml]><img width="216" height="180" src="cid:image002.jpg@01CF651A.8E2E7C80" align="left" hspace="12" v:shapes="Picture_x0020_7"><![endif]><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif"">MayDay
is a national effort for cultural heritage institutions to prepare for disasters. Sponsored by
<a href="https://www.heritagepreservation.org/">Heritage Preservation,</a> MayDay encourages institutions to take one small step toward protecting the books, documents, records, and art and artifacts they hold in trust. Each year,
<a href="http://www.heritagepreservation.org/mayday/?utm_source=C2C+Online+Community&utm_campaign=1e70f36387-c2cmayday&utm_medium=email&utm_term=0_4920f3dca1-1e70f36387-55796782">
Heritage Preservation</a> collects examples of the simple steps cultural heritage institutions take in order to be prepared for a disaster.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif"">The
<a href="http://www.webjunction.org/partners/ohio/oh-programs/connectcollect.html">
Ohio Connecting to Collections</a> partners, are encouraging Ohio’s cultural heritage institutions to take part in MayDay activities. As an incentive to participate in May Day activities, any cultural heritage organization that submits a disaster plan to one
of the partner organizations (State Library of Ohio, Ohio Museums Association, Ohio History Center, Ohio Local History Alliance) by May 31, 2014 will be entered into a drawing for one of five
<a href="http://www.heritagepreservation.org/catalog/wheel1.htm">Emergency Response and Disaster Wheel</a>.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif"">The Ohio Connecting to Collections partners encourage libraries, archives, museums, and historical societies to invite their local fire departments to their site this
May for a walk through. In an emergency you will be working with your local first responders to save your materials and secure your institution. A walk through will help first responders know what materials and items are of highest priority to be save should
a disaster occur. By working together, institutions and fire departments can gain understanding of how each other works, and dramatically increase the possibility of preserving lives, facilities, and collections in an emergency.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif"">Invite your local fire department for a walk-through. Ask them for assistance in emergency pre-planning and drills. Following is a list of items your local fire
department will want to know about your institution and collections in order to respond effectively to an emergency. Make sure you discuss procedures that can help prevent unnecessary damage during response and recovery efforts. This includes both the removal
and/or protection in place of the collection. <o:p></o:p></span></p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;line-height:115%;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;line-height:115%;font-family:"Century Gothic","sans-serif"">blueprint/floor plan of building with names or numbers identifying specific rooms/locations.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;line-height:115%;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;line-height:115%;font-family:"Century Gothic","sans-serif"">floor plan indicating location of shut-off valves, alarms, sprinkler systems, phone lines, etc.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;line-height:115%;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;line-height:115%;font-family:"Century Gothic","sans-serif"">map of property<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;line-height:115%;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;line-height:115%;font-family:"Century Gothic","sans-serif"">copy of your exit plan
<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;line-height:115%;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;line-height:115%;font-family:"Century Gothic","sans-serif"">floor plan citing location of hazardous materials (chemicals, lawn care, paint, etc.)<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;line-height:115%;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;line-height:115%;font-family:"Century Gothic","sans-serif"">floor plan citing location of priority materials. Photos of those materials should be attached.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;line-height:115%;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;line-height:115%;font-family:"Century Gothic","sans-serif"">contact information for key staff and board members<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;line-height:115%;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;line-height:115%;font-family:"Century Gothic","sans-serif"">name of point person to work with at fire department and other first responders<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif"">Remember: The more information you prepare in advance, the better prepared everyone will be during an emergency. Therefore, the month of May is also an excellent
time to review and update (or begin) your disaster plan. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif"">There are several resources to assist you in developing a disaster plan:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif""><a href="http://www.connectingtocollections.org/all-topics/prepare-respond-emergencies/">Connecting to Collections online community</a><span class="MsoHyperlink"><span style="text-decoration:none">:
</span></span><span class="MsoHyperlink"><span style="color:windowtext;text-decoration:none">The section on “Prepare for and Respond to Emergencies” includes templates to write a disaster plan and archival recordings on developing a plan.
</span></span></span><span class="MsoHyperlink"><span style="color:windowtext;text-decoration:none"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif"">The Ohio Connecting to Collections
<a href="http://www.ohiomemory.org/cdm/landingpage/collection/p16007coll7">Model Policies</a> site includes examples of disaster plans from Ohio cultural heritage organizations.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif""><a href="https://www.heritagepreservation.org/programs/TFPlanPrepare.html">Heritage Preservation</a> has information and resources to assist institutions in writing
a disaster plan.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif"">Additionally, many Ohio organizations, including the Ohio Preservation Council (OPC) and the ICA offer workshops on writing disaster plans on a fairly regular basis.
ICA and the Ohio Museums Association will be offering “Disaster Planning Redux: Polar Vortices, Super-Storms and Sink Holes, Oh my!” on June 23, 2014 from 10:00 – 1:00 at the ICA – Art Conservation Labs. Registration at:
<a href="http://www.ohiomuseums.org/professional-development/workshops">www.ohiomuseums.org/professional-development/workshops</a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Century Gothic","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Century Gothic","sans-serif";color:#002E62"><img border="0" width="120" height="126" id="Picture_x0020_11" src="cid:image015.jpg@01CF651A.7D563330"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Century Gothic","sans-serif";color:#002E62">Marsha McDevitt-Stredney<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Century Gothic","sans-serif";color:#002E62">Director, Marketing & Communications<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Century Gothic","sans-serif";color:#002E62">274 E. 1<sup>st</sup> Avenue<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Century Gothic","sans-serif";color:#002E62">Columbus, OH 43201<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Century Gothic","sans-serif";color:#002E62">Tel: 614-644-6875<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Century Gothic","sans-serif";color:#002E62">Fax: 614-466-3584<o:p></o:p></span></p>
<p class="MsoNormal"><a href="http://library.ohio.gov"><span style="font-size:9.0pt;font-family:"Century Gothic","sans-serif"">library.ohio.gov</span></a><o:p></o:p></p>
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