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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>One of our staff members is in Common Pleas Court today related to a Notary. Be sure you maintain a Journal.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Alan Hall<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Public Library of Steubenville and Jefferson County<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Steubenville, OH<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Julie Miller [mailto:jmiller@delawarelibrary.org] <br><b>Sent:</b> Monday, October 15, 2018 4:47 PM<br><b>To:</b> michaelpenrod@wcdpl.org<br><b>Cc:</b> pneubauer@acdl.info; oplinlist@lists.oplin.org<br><b>Subject:</b> Re: [OPLINLIST] Fwd: Recording Notary Transactions<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal>The Notary should record this information for their protection. They are solely responsible for the documents.<o:p></o:p></p></div><p class=MsoNormal><o:p> </o:p></p><div><div><p class=MsoNormal>On Mon, Oct 15, 2018 at 3:48 PM Michael Penrod via OPLINLIST <<a href="mailto:oplinlist@lists.oplin.org">oplinlist@lists.oplin.org</a>> wrote:<o:p></o:p></p></div><blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in'><div><p class=MsoNormal>Just curious, but since Notaries are functioning as an officer of the court (and not the library), are we even allowed to collect and maintain such granular information? <o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>How would this file of interact with the patron confidentiality laws in Ohio?<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Just asking because it seems like such a gray area.<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Michael, former notary<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div></div><div><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal>On Mon, Oct 15, 2018 at 3:35 PM, Penny Neubauer via OPLINLIST <<a href="mailto:oplinlist@lists.oplin.org" target="_blank">oplinlist@lists.oplin.org</a>> wrote:<o:p></o:p></p><div><div><div><div><div><p class=MsoNormal>From a staff member:<o:p></o:p></p></div></div></div><div><div><div><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal>I and the notary at our branch have a printed Excel spreadsheet (contains Date, Patron Name, Patron Address, Document(s) Notarized, Oath or Affirmation Given? and Patron Signature) that we track notarizations with for every transaction. I then gather the stats monthly from both locations for reporting.<o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Karen Bertholf<o:p></o:p></p></div><div><p class=MsoNormal>Administrative Assistant (and Notary)<o:p></o:p></p></div><div><p class=MsoNormal>Ashtabula County District Library<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal><b><span style='font-size:10.5pt;font-family:"Helvetica","sans-serif";color:black'>Penny Neubauer, Director<br>Ashtabula County District Library</span></b><span style='font-size:10.5pt;font-family:"Helvetica","sans-serif";color:black'><br>Gather, Read, Discover, Transform<br>4335 Park Ave, Ashtabula, Ohio 44004<br>440.990.2322<br></span><a href="http://www.acdl.info/" target="_blank"><span style='font-size:10.5pt;font-family:"Helvetica","sans-serif";color:#3B46DF'>www.acdl.info</span></a><span style='font-size:10.5pt;font-family:"Helvetica","sans-serif";color:black'><br><br></span><b><span style='font-size:10.5pt;font-family:"Helvetica","sans-serif";color:#1920DF'>Great things are happening @ ACDL!</span></b><o:p></o:p></p></div></div></div></div></div></div></div><p class=MsoNormal><br>_______________________________________________<br>OPLINLIST mailing list -- <a href="mailto:OPLINLIST@lists.oplin.org" target="_blank">OPLINLIST@lists.oplin.org</a><br><a href="http://lists.oplin.org/mailman/listinfo/oplinlist" target="_blank">http://lists.oplin.org/mailman/listinfo/oplinlist</a><br><br>*** OPLIN offers a free service that allows libraries to send notification messages directly to patrons' cellphones: <a href="https://www.oplin.ohio.gov/sms" target="_blank">https://www.oplin.ohio.gov/sms</a> ***<o:p></o:p></p></div><p class=MsoNormal><br><br clear=all><o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p></div><p class=MsoNormal>-- <o:p></o:p></p><div><div><div><p class=MsoNormal>Michael Penrod, Director<o:p></o:p></p><div><p class=MsoNormal>Wood County District Public Library<o:p></o:p></p></div><div><p class=MsoNormal>251 North Main Street, Bowling Green, OH 43402<o:p></o:p></p></div><div><p class=MsoNormal>Voice:419-352-5104 Fax:419-353-8013<o:p></o:p></p></div><div><p class=MsoNormal><a href="mailto:michaelpenrod@wcdpl.org" target="_blank">michaelpenrod@wcdpl.org</a> <o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div></div></div></div></div><p class=MsoNormal>_______________________________________________<br>OPLINLIST mailing list -- <a href="mailto:OPLINLIST@lists.oplin.org" target="_blank">OPLINLIST@lists.oplin.org</a><br><a href="http://lists.oplin.org/mailman/listinfo/oplinlist" target="_blank">http://lists.oplin.org/mailman/listinfo/oplinlist</a><br><br>*** OPLIN offers a free service that allows libraries to send notification messages directly to patrons' cellphones: <a href="https://www.oplin.ohio.gov/sms" target="_blank">https://www.oplin.ohio.gov/sms</a> ***<o:p></o:p></p></blockquote></div><p class=MsoNormal><br clear=all><o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p></div><p class=MsoNormal>-- <o:p></o:p></p><div><div><div><div><div><div><div><div><p class=MsoNormal>Julie Miller<br>Facilities and Administrative Support Manager<br>Delaware County District Library<br>84 E. Winter St<br>Delaware, OH 43015<br>740-362-3861<o:p></o:p></p></div><div><p class=MsoNormal> <o:p></o:p></p></div></div></div></div></div></div></div></div></div></body></html>