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Job Title: <b>Assistant Fiscal Officer</b><br>
Reports to: Fiscal Officer/Board of Trustees<br>
Hours: Part time @ 10-15 hr/week<br>
Wage: Commensurate with Experience</div>
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Under the direction of the Board of Trustees, the Director/Fiscal Officer, the Assistant Fiscal Officer is responsible for the accounting of all library funds and ensures that all financial operations comply with the statues of the State of Ohio, Ohio Revised
Code, the directives of the Auditor of the State of Ohio, and the policies and decisions of the Columbiana Public Library Board of Trustees.</div>
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EXAMPLES OF WORK</div>
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<b>Accounting</b></div>
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Prepares and issues payables by check, or electronically on time; disburses/mails accounts payable checks; posts and balances accounts payable items to appropriate account</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Prepares purchase orders; monitors individual cost accounts for budget balances; transfers account balances as directed by the Board; verifies invoices against purchase orders; resolves discrepancies; encumbers necessary funds</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Reconciles bank statements monthly</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Monitors certificate of deposits and savings accounts</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Prepares annual financial report for the State Auditor’s office through the UAN system and documents required by the County Auditor</li></ul>
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<b> </b></div>
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<b>Payroll</b></div>
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Processes OPERS, Deferred Compensation, OJFS, Worker’s Compensation and other related personnel reports</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Processes and verifies payroll</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Remits payroll contributions, deductions and taxes, as required to federal, state and local government agencies</li></ul>
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<b> </b></div>
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<b>General</b></div>
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Attends monthly Board of Trustees meetings and other meetings as required</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Acts as secretary of the Board, taking notes and preparing minutes</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Prepares and presents monthly financial reports to the Board and Director showing revenues, payments, receipts, cash journals, etc.</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Works with Library Director/Fiscal Officer to gather data to prepare and present annual tax budgets, annual financial reports, appropriation budgets, long-term financial projections and specialized budgets</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Prepares and Submits monthly, quarterly and yearly reports as necessary to state, county, or local officials</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Collaborates with County Budget Committee, County Prosecutor’s Office, Auditor of State’s Offices, vendors and contractors on behalf of the Library</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Assumes additional responsibilities and performs special projects as needed or directed by the Board of Trustees, Director or required by law</li></ul>
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QUALIFICATIONS</div>
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<b>Knowledge / Skills / Abilities / Personal Characteristics</b></div>
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Must be familiar with applicable sections of the Ohio Revised Code</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
A degree in business management or accounting is preferred</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Proficiency in use of automated financial data processing systems (Uniform Accounting Network [UAN] preferred)</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Proficiency in use of computers and Microsoft Excel</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Understanding of generally accepted government fund accounting principals</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Ability to maintain confidentiality and communicate effectively, orally and in writing</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Experience with Payroll and financial record keeping requirements</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Must meet bonding requirements by a board-approved agency</li><li style="font-family: Georgia, serif; font-size: 12pt; color: black; line-height: normal; margin: 0px 0px 0px 15pt;">
Must be able to work both independently and as a team member</li></ul>
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Please apply by sending a resume and email to: director@columbiana.lib.oh.us.</div>
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<b><i>Kathy Bennett</i></b></div>
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Director/Fiscal Officer</div>
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Columbiana Public Library</div>
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<a href="https://www.columbiana.lib.oh.us/">https://www.columbiana.lib.oh.us/</a></div>
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Email: director@columbiana.lib.oh.us</div>
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330-482-5509</div>
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332 North Middle St.</div>
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Columbiana, OH 44408</div>
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