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I have been testing FIDO2 security keys (YubiKeys) with our administrative accounts, and they have worked very well. Once the keys are enrolled and configured, authentication is straightforward: plug in the key, enter the PIN when/if prompted, and touch the
key.</div>
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I am planning to roll them out to all of our staff. Our current plan is to purchase two keys for each employee: a primary key for daily use and a backup key that remains locked in a secure location. The backup would only be used if the primary key is lost,
damaged, or otherwise unavailable.</div>
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The biggest downside is cost. The YubiKeys we are considering are $58 each. Less expensive models support FIDO2 authentication alone, but we are purchasing models that support both FIDO2/WebAuthn and OTP/TOTP. This means they're not limited to Microsoft 365
and can also be used to secure vendor accounts that support TOTP but not FIDO2.</div>
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The other challenge is initial enrollment. Registering the keys through Microsoft 365’s web interface is not especially intuitive, so I expect to provide individual, hands-on assistance to each staff member during the rollout. Once we have the process established,
however, enrolling keys should be fairly easy to incorporate into our normal onboarding process for new employees.</div>
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<span class="spanWithBackgroundColor" style="background-color: rgb(255, 255, 255);">Ken Butler</span></div>
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hcotech@holmeslib.org</div>
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Head of Information Technology</div>
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Holmes County District Public Library</div>
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3102 Glen Drive</div>
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Millersburg, OH 44654</div>
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<span class="spanWithBackgroundColor" style="background-color: rgb(255, 255, 255);">PH: 330-674-5972 ext 224</span></div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> OPLINTECH <oplintech-bounces@lists.oplin.org> on behalf of Fred Miller Jr via OPLINTECH <oplintech@lists.oplin.org><br>
<b>Sent:</b> Thursday, August 27, 2026 11:45 AM<br>
<b>To:</b> oplintech@lists.oplin.org <oplintech@lists.oplin.org><br>
<b>Subject:</b> [OPLINTECH] Microsoft Office 365 Authentication Changes</font>
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<p class="x_MsoNormal"><span style="font-size:14.0pt; font-family:"Arial",sans-serif; color:black">If your library system is using Microsoft Office 365, I would like to hear what some of the libraries around the state are doing regarding changes coming down
from Microsoft Office 365 since they are doing away with SMS/Voice authentication in February 2027. I know there are a few alternative authentication methods out there to use, but would like to get some feedback from other libraries on what method they prefer
and the pros/cons to using that authentication method. </span></p>
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<p class="x_MsoNormal"><span style="font-size:14.0pt; color:black">Thanks in advance,</span></p>
<p class="x_MsoNormal"><span style="font-size:12.0pt; color:black"> </span></p>
<p class="x_MsoNormal"><span style="font-size:12.0pt; color:black"><img width="288" height="83" id="x_Picture_x0020_1" alt="Logo Resized" style="width:3.0in; height:.8645in" data-outlook-trace="F:1|T:1" src="cid:image002.jpg@01DD3619.979DDAD0"></span></p>
<p class="x_MsoNormal"><b><span style="font-size:12.0pt; color:#595959"></span></b><b><span style="font-size:12.0pt; font-family:"Arial",sans-serif; color:#262626">203 Perry Street Wapakoneta, OH 45895</span></b></p>
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<p class="x_MsoNormal"><b><span style="font-size:14.0pt; color:#262626">Fred Miller Jr</span></b></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:black">IT Service Manager</span></p>
<p class="x_MsoNormal"><b><span style="font-size:14.0pt; color:#669A66">T</span></b><span style="font-size:14.0pt; color:black">:
</span><u><span style="font-size:14.0pt; color:#1A5689">419-738-1215</span></u><span style="font-size:14.0pt; color:#0070C0">
</span><span style="font-size:14.0pt; color:black">|</span><b><span style="font-size:14.0pt; color:#669A66"> E</span></b><span style="font-size:14.0pt; color:black">:
</span><u><span style="font-size:14.0pt; color:#1A5689">fmiller@auglaizelibraries.org</span></u><u><span style="font-size:14.0pt; color:#0070C0"></span></u></p>
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