[DPLAsteering] Governance Working Group report is now available

Thu Mar 24 10:40:55 EDT 2016

I just reviewed the doc again, and I think the wording for the Advisory
Committee is not bad: "director or executive level leaders." That leaves
some wiggle room.

For the Executive Committee, you raise a good point. How do we know that
any of these high-level folks will have the time for engagement?

If we want the high-level folks on the Executive Committee (seems like we
do), maybe we should try to minimize the demands on their time. Like, EC
meets "as needed" by teleconference? (I'm just thinking out loud now, time
to shut up and listen.)
--
Stephen
614-728-5250

On Thu, Mar 24, 2016 at 10:30 AM, Evans, Gwen <gwen at ohiolink.edu> wrote:

> But we are willing to assume that the EDs of three state agencies,
> academic deans and directors, etc. are going to have or be willing to
> commit the time? I don’t imagine that these meetings are going to be on a
> monthly basis – more like quarterly. If we are assuming that busy public
> library directors won’t have the time or attention, then you should make
> the same assumption about academic deans, heads of major cultural heritage
> organizatons, etc. — because they are the ones with collections in the “A”
> bucket right now, and the ones with the most vested interest.
>
> Best, Gwen
>
>
> Gwen Evans
>
> Executive Director, OhioLINK
>
>
> Please consider supporting cancer research via OhioLINK’s 2016 Pelotonia
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>
> http://www.ohiolink.edu/
> <https://email.osu.edu/owa/redir.aspx?C=yABf3LFOkkWRenaUhIeuu8fgj9Eh09EIzjzYk8LZChVNExG8a_rLuGXWeDNyfAo-Yn1uw1Chvck.&URL=http%3a%2f%2fwww.ohiolink.edu%2f>
>
> ph: 614-485-6608
>
> gwen at ohiolink.edu
>
> 1224 Kinnear Rd
>
> Columbus, Ohio 43212
>
> ORCID ID:0000-0002-4560-0435
>
> *Per Ohio Revised Code, this communication and any attachments may
> constitute a public record.** (**http://codes.ohio.gov/orc/149.43*
> <http://codes.ohio.gov/orc/149.43>*)*
>
>
> From: Stephen Hedges <stephen at oplin.ohio.gov>
> Date: Thursday, March 24, 2016 at 10:24 AM
> To: Gwen Evans <gwen at ohiolink.edu>
> Cc: "dplasteering at lists.oplin.org" <dplasteering at lists.oplin.org>
> Subject: Re: [DPLAsteering] Governance Working Group report is now
> available
>
> I can possibly see "director or assistant director" working, rather than
> "representative." Or maybe we just say "someone who could commit to
> policies involving funding, governance, etc."
>
> I just don't think you're likely to get a metro director's full attention
> on the committee, they have so many other things on their minds. That's
> just my perception, but I think you'd get better involvement from someone
> below the director when it comes to these huge public libraries. So I think
> it would be a mistake to specify that it must be the director.
>
> Stephen
> 614-728-5250
>
> On Thu, Mar 24, 2016 at 10:15 AM, Evans, Gwen <gwen at ohiolink.edu> wrote:
>
>> I want to mention that in a previous conversation, and in the governance
>> document, we defined that those that sit on the Advisory Committee be
>> director-level, except for the Chairs of the working groups. The Executive
>> Committee is defined as “Director or Director-level appointee from each
>> CEC”. I believe it was Liz that raised the issue that we needed those
>> people to be at a level that they either could commit to policies involving
>> funding, governance, etc. or adequately represent those issues from a
>> director-level perspective. It could be an assistant director, etc. but if
>> you mean by "someone who supervises their own in-house digitization work”
>> someone that doesn’t have, or routinely operate, at that Director level
>> understanding of politics with a small “p”, funding implications, etc. then
>> I would have concerns (if I were a public library). While I think that
>> “representative” as language is fine, as a practical matter a
>> practitioner-level CEC representative on the Steering Committee is creating
>> a mis-match, at the very least in ease of communication back and forth to
>> the Directors of the Digihubs. Actual practical issues and policies
>> regarding metadata, technology, advocacy are going to be hashed out in the
>> working groups and then brought to either the Advisory Group or or the
>> Executive committee — what the CEC representative in the Executive
>> Committee needs to have a head for, and readily be able to communicate
>> about, is higher level commitments.  We have a similar situation for
>> standing committees and some director’s committees in OhioLINK and it
>> wasn’t solved until we recommended that the independents and two year
>> director’s groups send actual directors from those committees to the
>> standing committees, not the least just because of the communication issues.
>>
>> Do we need to define how they do it? We’ve defined it as “director or
>> director-level” — do we need to go further into detail beyond “it rotates.”?
>>
>> Best, Gwen
>>
>> Gwen Evans
>>
>> Executive Director, OhioLINK
>>
>>
>> Please consider supporting cancer research via OhioLINK’s 2016 Pelotonia
>> team: http://pelotonia.org/ohiolink.
>>
>> Learn more about cancer research and Pelotonia here:
>> http://pelotonia.org/impact/
>>
>> Why OhioLINK participates:
>> https://www.oh-tech.org/blog/pelotonia_2015#.Vuw8zRIrLUI
>>
>>
>> http://www.ohiolink.edu/
>> <https://email.osu.edu/owa/redir.aspx?C=yABf3LFOkkWRenaUhIeuu8fgj9Eh09EIzjzYk8LZChVNExG8a_rLuGXWeDNyfAo-Yn1uw1Chvck.&URL=http%3a%2f%2fwww.ohiolink.edu%2f>
>>
>> ph: 614-485-6608
>>
>> gwen at ohiolink.edu
>>
>> 1224 Kinnear Rd
>>
>> Columbus, Ohio 43212
>>
>> ORCID ID:0000-0002-4560-0435
>>
>> *Per Ohio Revised Code, this communication and any attachments may
>> constitute a public record.** (**http://codes.ohio.gov/orc/149.43*
>> <http://codes.ohio.gov/orc/149.43>*)*
>>
>>
>> From: Stephen Hedges <stephen at oplin.ohio.gov>
>> Date: Wednesday, March 23, 2016 at 4:42 PM
>> To: "Carleton, Janet" <carleton at ohio.edu>
>> Cc: "dplasteering at lists.oplin.org" <dplasteering at lists.oplin.org>, Liz
>> Bishoff <liz.bishoff at gmail.com>, Gwen Evans <gwen at ohiolink.edu>
>> Subject: Re: [DPLAsteering] Governance Working Group report is now
>> available
>>
>> I doubt that we'd really be talking about the Director of a metro library
>> (the Digization Hubs) serving on that committee, though I could be wrong. A
>> more likely scenario, I think, would be that the four Directors of the four
>> Digitization Hubs agree on one representative to appoint to the committee
>> for a year at a time, with possible renewal, and that person would probably
>> be someone who supervises their own in-house digitization work. So I think
>> "representative" is a safer word than "director."
>>
>> Hubs people, what do you think?
>> --
>> Stephen
>> 614-728-5250
>>
>> On Wed, Mar 23, 2016 at 3:53 PM, Carleton, Janet <carleton at ohio.edu>
>> wrote:
>>
>>> Stephen, can you speak to the manner in which the DigiHubs group might
>>> chose who will represent them in this instance?
>>>
>>> thanks!
>>> -----Original Message-----
>>> From: Liz Bishoff [mailto:liz.bishoff at gmail.com]
>>> Sent: Wednesday, March 23, 2016 3:40 PM
>>> To: Carleton, Janet; dplasteering at lists.oplin.org
>>> Subject: RE: [DPLAsteering] Governance Working Group report is now
>>> available
>>>
>>> Janet, when the Digi-hubs say they will select 'one director' for the
>>> Exec Committee, director of what?  Is there a digi-hub director?  Just need
>>> clarification for the DPLA application.  Thanks Liz
>>>
>>> -----Original Message-----
>>> From: DPLAsteering [mailto:dplasteering-bounces at lists.oplin.org] On
>>> Behalf Of Carleton, Janet
>>> Sent: Monday, March 21, 2016 9:02 AM
>>> To: dplasteering at lists.oplin.org
>>> Subject: Re: [DPLAsteering] Governance Working Group report is now
>>> available
>>>
>>> Sorry need to update the URL to the Governance report:
>>> https://docs.google.com/document/d/1WsAIwgtDU7XS8xILZA4NGuPe6waPuOGfmyCkB-GxLQU/edit
>>>
>>> -----Original Message-----
>>> From: Carleton, Janet
>>> Sent: Thursday, March 17, 2016 12:19 PM
>>> To: dplasteering at lists.oplin.org
>>> Cc: Evans, Gwen
>>> Subject: Governance Working Group report is now available
>>>
>>> The updated Governance Working Group report is now available in the
>>> Steering Committee - Working Group Reports folder.
>>>
>>>
>>> https://drive.google.com/open?id=1i5pavNEqfqj4S2KNCrMtdpkdWiaIQB7YJ-uu5IBh9G4
>>>
>>> ______________________________
>>> OHIO University
>>>
>>> Janet Carleton | Digital Initiatives Coordinator | University Libraries
>>> | 1 Ohio University | Alden 322 | Athens, Ohio | 740.597.2527 |
>>> carleton at ohio.edu | http://media.library.ohiou.edu |
>>> http://twitter.com/jcarletonoh | http://twitter.com/AldenLibDigital |
>>> http://ohiou-digital-collections.tumblr.com/ |
>>> http://pinterest.com/OhioDigiArchive/
>>>
>>>
>>> _______________________________________________
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>>> DPLAsteering at lists.oplin.org
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>>>
>>>
>>
>
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