[SOA] FW: SAA DEADLINE EXTENDED: Submit a Proposal for ARCHIVES*RECORDS 2025

[Carleton, Janet (she/her)]

From: SAA Headquarters via Society of American Archivists <Mail at ConnectedCommunity.org>
Sent: Tuesday, December 3, 2024 5:28 PM
To: Carleton, Janet (she/her) <carleton at ohio.edu>
Subject: [SAA announcements] : DEADLINE EXTENDED: Submit a Proposal for ARCHIVES*RECORDS 2025

The deadline to submit a program proposal for ARCHIVES*RECORDS 2025 has been extended. Proposals are now due December 13. Submit a proposal As... -posted to the "Announcements" community
[SAA Headquarters]<https://connect.archivists.org/network/members/profile?UserKey=7c405220-2e02-4c09-8ca5-34a8a2c1e5ec>
Dec 3, 2024 4:28 PM
SAA Headquarters<https://connect.archivists.org/network/members/profile?UserKey=7c405220-2e02-4c09-8ca5-34a8a2c1e5ec>

The deadline to submit a program proposal for ARCHIVES*RECORDS 2025 has been extended. Proposals are now due December 13.

Submit a proposal<https://ww5.aievolution.com/archivists/>

As archivists, records managers, information professionals, and cultural heritage workers, we are charged with making an impact through our work. We are compelled to acknowledge a world where professional concerns are amplified by political, social, and environmental forces that shape how we work and will work in the future. The challenge, then, is to adjust practices, question our assumptions, and seek partnerships to ensure what we do counts in the future.

The Program Committee seeks perspectives from across our profession that emphasize the results and impacts of our work and our workers. The conference theme-Making it Count-encourages proposals that demonstrate the impacts of our work and even expand our understanding of what counts in our profession. The Committee recognizes that part of making our work count for others means making sure it counts for us as well, and we invite proposals that challenge what counts as success in our work. Overall, we seek proposals that explore how our profession can expand our ideas about impact, results, and what counts in a rapidly changing world. Among other topics, proposals might consider:

  *   Impactful innovations in collection development, management, arrangement, and description.
  *   Making access and outreach count for users and communities.
  *   Applications of AI in our work and the ethical implications of its use.
  *   Partnerships and collaborations, including post-custodial or community-led initiatives-making the way we engage count for others.
  *   Accessibility of archives, both as repositories and workplaces-broadening the way collections and institutions can be counted on to work for everyone.
  *   Labor and making our profession responsive to workers' needs and growth-making it count for us.
  *   Assessing the outcomes of our work-making our impacts count.
  *   Data gathering and use of data in our profession-how we analyze our work

We welcome proposals on other topics related to archives and archival work.

Proposal Evaluation

The Program Committee invites submissions for 60- to 75-minute sessions (live and/or hybrid) and poster presentations. Proposals are welcome on any aspect of archives, records, and information management-local, state or territorial, national, and international-especially their intersections with other professions and domains. Each proposal will be evaluated on its completeness and the strength of the 150-word abstract. Proposals should incorporate one or more of the following:

  *   Statement of potential impact on archives, records, and information management;
  *   Diversity of presenters, including but not limited to racial diversity, gender diversity, experiential or professional diversity, institutional diversity, diversity of ability, and/or geographic diversity;
  *   Relevance of the topic for SAA members and other interested attendees; and/or
  *   A plan for, or description of, how the session will incorporate interaction and engagement with session attendees.

We expect program sessions to reflect <https://www2.archivists.org/statements/saa-statement-on-diversity-equity-and-inclusion> SAA's<https://www2.archivists.org/statements/saa-statement-on-diversity-equity-and-inclusion> commitments to a diverse and inclusive program and profession. Each session should include individuals and/or organizations with varied personal and professional experiences, perspectives, and identities. Please indicate-in a summative way-how your proposal reflects individual, organizational, or geographic diversity and/or supports the development, inclusion, and stewardship of a diverse profession or cultural record. This could include positionality statements that reflect on the unique identities of the panelists in relation to the work they will discuss, a recognition of dominant positionality inherent in your identity or organization, or the ways in which privilege and power manifest in the session and how you will use or respond to it.

Submit a Proposal<https://ww5.aievolution.com/archivists/>

Session Formats

The Program Committee encourages submission of proposals that may include, but are not limited to, the following formats:

Panel Presentation. Session consisting of a panel of three to five individuals discussing or presenting theories or perspectives on a given topic. Session may consist of a series of prepared presentations or a moderated discussion and should include time for audience feedback. If giving prepared presentations, presentation titles should be provided and will be included in the program. A moderator is required (this role may be performed by the chair); a commentator is optional.

Professional Poster Presentation. Report in which information is summarized using brief written statements and graphic materials, such as photographs, charts, graphs, and/or diagrams mounted on poster board (if in person) or in a PDF document (if virtual). Presenters will be assigned a specific time during which they must be with their poster to discuss it with attendees if presenting in-person.

Lightning Talks. Session consisting of eight to ten lively and informative 5-minute talks. The session chair secures commitments from speakers and compiles all presentation slides into one single presentation to ensure timely speaker transitions.

Mix and Match. "Mix and Match" debuted in 2024 as a new proposal format that allows individuals to propose an individual talk rather than a full session. Similar or complementary proposals will then be combined into one session. We hope this option will encourage individuals who have not previously submitted a proposal to do so and provide an opportunity to connect archivists who might not have otherwise met one another. We will accept proposals for 5 or 20-minute presentations.

Alternative Format. Don't feel confined by the prescribed formats-suggest an alternative or create your own! Alternative format sessions may take a variety of forms. Examples include world café and fishbowl discussions. Propose a moderated debate offering opposing points of view, or an "experiential" format involving simulation, role play, or games to convey key principles and learning objectives. We welcome your creative ideas about how your topic might best be addressed! Proposals in this category must: 1) specify the format and session facilitator and 2) describe briefly how the format will enhance the presentation of the material. You may suggest up to four presenters for the session.

Your format choice will not affect the Program Committee's decision. The Committee may, however, recommend the proposed format be changed if it believes that a different format may better serve the session's learning objectives or desired audience.


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