[OPLINLIST] meeting room policy - responses - again
msmith@hudson.lib.oh.us
msmith@hudson.lib.oh.us
Mon, 02 May 2005 19:14:36 -0400
<BODY><P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">Hi everyone.=
.. here are the responses to the meeting room question I had... Thank=
you everyone. Hope it's readable this time!.</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"> </P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">In Gallipolis, we =
charge $25.00 for the use of the meeting room. At this point there is=
no duration of time covered for this fee - we are considering limiti=
ng the time, or increasing the amount charged for longer meetings. <B=
R><BR>Betty Clarkson<SPAN style=3D"mso-spacerun: yes"> &nb=
sp; </SPAN>Director<SPAN style=3D"mso-spacerun: yes"> &nbs=
p; </SPAN><A href=3D"javascript:parent.toggle()"></A><?xml:name=
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<?xml:namespace prefix =3D w ns =3D "urn:schemas-microsoft-com:office=
:word" /><w:wrap type=3D"square"></w:wrap></v:shape><SPAN class=3DMso=
Hyperlink><A href=3D"javascript:parent.toggle()"></A><A href=3D"javas=
cript:parent.addSender(%22Betty%20Clarkson%20%3cclarksbe@oplin.org%3e=
%22)">Betty Clarkson <clarksbe@oplin.org></A></SPAN> <BR>D=
r. Samuel L. Bossard Memorial Library<BR><?xml:namespace prefix =3D s=
t1 ns =3D "urn:schemas-microsoft-com:office:smarttags" /><st1:address=
w:st=3D"on"><st1:Street w:st=3D"on">7 Spruce Street</st1:Street><SPA=
N style=3D"mso-spacerun: yes"> &nb=
sp; </SPAN><st1:City w:st=3D"on">Gallipolis</st1:City>, <=
st1:State w:st=3D"on">Ohio</st1:State> <st1:PostalCode w:st=3D"on">45=
631</st1:PostalCode></st1:address><SPAN style=3D"mso-spacerun: yes">&=
nbsp; </S=
PAN>(740) 446-7323</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"><o:p> </o:p><=
/P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">Ours is free for e=
ducational, cultural, non-profit uses. A few local businesses have ma=
de "donations" ($50) when they used it for staff meetings.</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"> </P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">Lynn A. Harden, Ex=
ecutive Director<SPAN style=3D"mso-spacerun: yes"> &=
nbsp; </SPAN>Brown County Public Library<BR>Business Office<SPA=
N style=3D"mso-spacerun: yes"> </SPAN>P.O. Bo=
x <st1:Street w:st=3D"on"><st1:address w:st=3D"on">527 - 720 N. High =
St</st1:address></st1:Street>.<SPAN style=3D"mso-spacerun: yes"> =
; </SPAN><A href=3D"javascript:parent.a=
ddSender(%22Lynn%20Harden%20%3cbookly@oplin.org%3e%22)">Lynn Harden &=
lt;bookly@oplin.org></A> <BR>Mt. Orab, OH 4=
5154<SPAN style=3D"mso-spacerun: yes"> =
</SPAN>937-444-0181 fax 444-6502 </P>
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<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">No, we do not char=
ge for the meeting room. It can only be used by non-profit orga=
nizations, so many do not have money to spend. Some groups will=
give a donation or perform service projects at the Library.</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"> </P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">Virginia Sharp Mar=
ch<SPAN style=3D"mso-spacerun: yes"> </SPAN>D=
irector</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">Harbor-Topky Memor=
ial Library<SPAN style=3D"mso-spacerun: yes"> =
</SPAN>1633 Walnut Blvd</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"><st1:place w:st=
=3D"on"><st1:City w:st=3D"on">Ashtabula</st1:City>, <st1:State w:st=
=3D"on">OH</st1:State> <st1:PostalCode w:st=3D"on">44004</st1:P=
ostalCode></st1:place><SPAN style=3D"mso-spacerun: yes"> &=
nbsp; </SPAN>(440) 964-9645; (440) 964-=
6701, Fax</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"><A href=3D"http://=
www.harbortopky.lib.oh.us/" target=3D1>http://www.harbortopky.lib.oh.=
us</A><SPAN style=3D"mso-spacerun: yes">  =
; </SPAN>=
<A href=3D"javascript:main.compose('new','t=3Do:virginia.march@cacl.i=
nfo')">virginia.march@cacl.info</A></P>
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<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">We do not charge, =
but use is limited to non-profits, education, government, etc. Our co=
mplete meeting room policy can be found at <A href=3D"http://www.pick=
awaylib.org/" target=3D1>www.pickawaylib.org</A> > General Informa=
tion > Meeting Room > Meeting Room Policy.</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"> </P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">Thank you,<SPAN st=
yle=3D"mso-spacerun: yes"> </SPAN>Michelle Callahan<SPAN =
style=3D"mso-spacerun: yes">  =
; </SPAN>Community Resource/Public Relations Coordinator<BR>Pic=
kaway County District Public Library<SPAN style=3D"mso-spacerun: yes"=
> &n=
bsp; </SPAN>1160 N. Court Street,=
<st1:place w:st=3D"on"><st1:City w:st=3D"on">Circleville</st1:City>,=
<st1:State w:st=3D"on">OH</st1:State> <st1:PostalCode w:st=3D"on">43=
113</st1:PostalCode></st1:place><BR>740-477-1644, ext. 233<SPAN style=
=3D"mso-spacerun: yes"> </SPAN><SPAN style=3D"mso-spaceru=
n: yes"> <=
/SPAN><A href=3D"javascript:main.compose('new','t=3Do:mcallahan@picka=
waylib.org')">mcallahan@pickawaylib.org</A><SPAN style=3D"mso-spaceru=
n: yes">
</=
SPAN><A href=3D"http://www.pickawaylib.org/" target=3D1>www.pickawayl=
ib.org</A></P>
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<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">We do not charge f=
or meeting room use; rather, we have the user make a $15 deposit.&nbs=
p; If the facility and furniture are not damaged, the user gets his o=
r her money back.<SPAN style=3D"mso-spacerun: yes"> =
</SPAN>Hope this helps.</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">Chauncey G. Montgo=
mery, MLIS<SPAN style=3D"mso-spacerun: yes"> &=
nbsp; </SPAN>Director<BR>Communit=
y Library<SPAN style=3D"mso-spacerun: yes"> &n=
bsp; </SPAN>Sunbury, <st1:State w:st=3D"on"><st1:place w:=
st=3D"on">Ohio</st1:place></st1:State><SPAN style=3D"mso-spacerun: ye=
s"> </SPAN>740-965-3901<BR>=
montgoc1@oplin.org</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">No!<BR>Tipp City P=
ublic Library<SPAN style=3D"mso-spacerun: yes"> &nbs=
p; &=
nbsp; </SPAN><A href=
=3D"javascript:parent.toggle()"></A><v:shape id=3D_x0000_s1027 style=
=3D"MARGIN-TOP: -84.15pt; Z-INDEX: 2; MARGIN-LEFT: -90pt; WIDTH: 4.5p=
t; POSITION: absolute; HEIGHT: 8.25pt; mso-wrap-distance-left: 7.5pt;=
mso-wrap-distance-top: 3pt; mso-wrap-distance-right: 7.5pt; mso-wrap=
-distance-bottom: 3pt; mso-position-horizontal-relative: text; mso-po=
sition-vertical-relative: line" o:button=3D"t" o:allowoverlap=3D"f" h=
ref=3D"javascript:parent.toggle()" alt=3D"View message header detail"=
type=3D"#_x0000_t75"><v:imagedata o:title=3D"all-0" src=3D"file:///C=
:\DOCUME~1\hu7\LOCALS~1\Temp\msohtml1\01\clip_image001.gif"></v:image=
data><w:wrap type=3D"square"></w:wrap></v:shape><SPAN class=3DMsoHype=
rlink><A href=3D"javascript:parent.toggle()"></A>
<A href=3D"javascript:parent.addSender(%22pat%20liening%20OH0214%20%3=
clieninpa@oplin.org%3e%22)">pat liening OH0214 <lieninpa@oplin.org=
></A></SPAN> </P>
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/P>
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/P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">We have three meet=
ing rooms, a conference room, and six study rooms at the Franklin Pub=
lic Library. We do not charge for use of the rooms. Libra=
ry programs and non-profit groups have priority use. We do acce=
pt donations.</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"> </P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">Martha Bush<SPAN s=
tyle=3D"mso-spacerun: yes"> =
</SPAN>Franklin Public Library<BR><st1:address w:st=3D"o=
n"><st1:Street w:st=3D"on">44 E. Fourth Street</st1:Street><SPAN styl=
e=3D"mso-spacerun: yes"> &nb=
sp; </SPA=
N><st1:City w:st=3D"on">Franklin</st1:City>, <st1:State w:st=3D"on">O=
H</st1:State> <st1:PostalCode w:st=3D"on">45005</st1:PostalCode=
></st1:address><SPAN style=3D"mso-spacerun: yes"> &n=
bsp;  =
; </SPAN>937-746-2665 ext. 109</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"><o:p> </o:p><=
/P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">Our policy is to c=
harge for private parties, but not for non-profit groups such as scho=
ol, quilt club, etc.<SPAN style=3D"mso-spacerun: yes"> </SPAN>W=
e do not allow any money making ventures at all in the library.</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">We charge $50 for =
the use of the room and kitchen.<SPAN style=3D"mso-spacerun: yes">&nb=
sp; </SPAN>Our room is in almost constant use.<SPAN style=3D"mso-spac=
erun: yes"> </SPAN>In order to reserve the room for library use=
, we do not allow too many groups who meet monthly.<SPAN style=3D"mso=
-spacerun: yes"> </SPAN>We also do not allow weekly meetings of=
groups.<SPAN style=3D"mso-spacerun: yes"> </SPAN>We have to pu=
t our programs in the scheduling book early.<SPAN style=3D"mso-spacer=
un: yes"> </SPAN>If I=92m not sure of a program, I still write =
it in with a question mark until it is finalized.<SPAN style=3D"mso-s=
pacerun: yes"> </SPAN>Our facility is really the only place in =
town that can be used, except for churches.</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">Hope this helps.<S=
PAN style=3D"mso-spacerun: yes"> </SPAN=
>Cheryl Dreher<SPAN style=3D"mso-spacerun: yes"> &nb=
sp; </SPAN>Hurt=
/Battelle Memorial Library, <st1:place w:st=3D"on">West Jefferson</st=
1:place></P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"><o:p> </o:p><=
/P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"><st1:place w:st=
=3D"on"><st1:PlaceName w:st=3D"on">Oak</st1:PlaceName> <st1:PlaceType=
w:st=3D"on">Harbor</st1:PlaceType></st1:place>'s meeting rooms are o=
nly available for use by non-profits groups and tutors. We do n=
ot charge if the rooms are used during our regular hours. If a =
group stays late, we charge $5 for each 15 minutes, or $20 an hour.&n=
bsp; We figure that covers the cost of a staff person staying to lock=
up.</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">Pam Hoesman, Direc=
tor<SPAN style=3D"mso-spacerun: yes"> &n=
bsp; </SPAN>Oak Harbor Public Library<S=
PAN style=3D"mso-spacerun: yes"> &=
nbsp; </SPAN><A href=3D"javascrip=
t:main.compose('new','t=3Do:hoesmapa@oplin.org')">hoesmapa@oplin.org<=
/A></P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"><o:p> </o:p><=
/P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"><o:p> </o:p><=
/P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">We have a meeting =
room that has a collapsible wall that divides it into 2 rooms.<SPAN s=
tyle=3D"mso-spacerun: yes"> </SPAN>We charge $40 for the entire=
room (seats 50 at tables) & an additional $10 if they want the k=
itchen (total $50), otherwise, we lock it. Divided, the larger of the=
two rooms seats 35 and we charge $25 for it, $35 with the kitchen; t=
he smallest room seats 15 and the charge for it is $15 =96 kitchen is=
not available with this room. Charge is for the whole day (until mid=
night) or any part of the day.<SPAN style=3D"mso-spacerun: yes"> =
; </SPAN>We do not charge the schools (we are a school district libra=
ry) when they use the rooms for testing, contract negotiations, or te=
acher meetings.<SPAN style=3D"mso-spacerun: yes"> </SPAN>We als=
o allow the Community Association to meet there monthly at no charge.=
Hope this helps!</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"> <st1:City w:=
st=3D"on"><st1:place w:st=3D"on">Sharon</st1:place></st1:City> Shrum =
<SPAN style=3D"mso-spacerun: yes"> </SPA=
N>Hurt/Battelle Memorial Library<SPAN style=3D"mso-spacerun: yes">&nb=
sp; </SPAN>270 <st1:address w:st=3D"on"><st1:Street=
w:st=3D"on">Lilly Chapel Road<SPAN style=3D"mso-spacerun: yes"> =
; </SPAN>West</st1:Street> =
<st1:City w:st=3D"on">Jefferson</st1:City>, <st1:State w:st=3D"on">OH=
</st1:State> <st1:PostalCode w:st=3D"on">43162</st1:PostalCode></st1:=
address><SPAN style=3D"mso-spacerun: yes"> </=
SPAN>phone: 614-879-8448 fax:614-879-8668<SPAN style=3D"mso-spacerun:=
yes"> </SPAN>shrumsh@oplin.org </P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"><o:p> </o:p><=
/P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">As of now there is=
no charges for meeting room use. We do limit use to <BR>no-pro=
fit or community groups. I have attached a copy of our present =
<BR>policy and reservation form where everything is explained. =
Any further <BR>questions pleas e-mail or call.<BR><BR>Rick Smith<SPA=
N style=3D"mso-spacerun: yes"> </SPAN>T=
winsburg Public Library</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">At Loudonville we =
have a situation where we can have two meeting rooms or fold up the r=
oom divider and have one large room. We have a system worked ou=
t so we know when one or both rooms are being used or when we need to=
have it as one big room. This is great for large parties and wedding=
receptions. Our rooms are done on a donation basis for non pro=
fit and we charge $50.00 for anyone using the room for a profit examp=
le <st1:place w:st=3D"on">Avon</st1:place> or Tupperware parties.&nbs=
p; We have a kitchen available also and if the profit groups wish to =
use it we charge an additional $50.00. Non profit can use as pa=
rt of the agreement. <BR>
There are bathroom facilities just outside the doors and the rooms ar=
e available after hours under certain conditions. We have a form to f=
ill out and a list of do's and don't the groups receive when signing =
the agreement. This system has been in place with some adjustme=
nts for four years now and the public enjoys and appreciates the avai=
lability of the nice facilities for a donation. Most individual=
s do donate money for the time they use the room especially if it is =
a party or large gathering. We have groups which use them on we=
ekly, bi-weekly and monthly basis like girl scouts and school booster=
s.<SPAN style=3D"mso-spacerun: yes"> &nb=
sp; =
&nb=
sp; =
</SPAN><BR>
Hope this is of help.<SPAN style=3D"mso-spacerun: yes"> &n=
bsp; </SPAN>Rachel Mathie<SPAN style=3D"mso-spacerun: yes"> &nbs=
p; </SPAN>Loudo=
nville Public Library</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"><o:p> </o:p><=
/P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">We have 5 meeting =
rooms and 6 smaller meeting spaces in the building. The only sp=
ace we charge for is our PC Lab, which is $50 per hour, because of th=
e equipment, software, and setup/security required. It is rarel=
y contracted for. The only other thing we charge for is before =
and after hours use of any of the spaces in the building. That =
is also $50 per hour, since we have to bring in both building staff a=
nd outside security. It also covers the overhead (lighting and =
HVAC that normally would not be on during that time).<SPAN style=3D"m=
so-spacerun: yes"> </SPAN></P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"><SPAN style=3D"mso=
-spacerun: yes"> </SPAN>Paula J. Miller, Director<SPAN style=
=3D"mso-spacerun: yes"> </SPAN><SPAN st=
yle=3D"mso-spacerun: yes"> </SPAN><st1:City w:st=3D"on"><st1:pla=
ce w:st=3D"on">Westlake</st1:place></st1:City> Porter Public Library<=
/P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"><o:p> </o:p><=
/P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">$30.00 for-profit =
groups, and $10.00 for non-profit.<SPAN style=3D"mso-spacerun: yes">&=
nbsp; </SPAN>Sandy Thaxton<SPAN style=3D"mso-spacerun: ye=
s"> </SPAN>Head of Reference Serv=
ices<SPAN style=3D"mso-spacerun: yes"> &=
nbsp; </SPAN>MLJ-Hardin County District Library</P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"><o:p> </o:p><=
/P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">Here is a copy of =
our Meeting Room Policy, I hope it is helpful. <BR>Jill<SPAN style=
=3D"mso-spacerun: yes"> &nbs=
p; </SPAN>Public Relations/Marketing<BR=
>Avon <st1:place w:st=3D"on"><st1:City w:st=3D"on">Lake Public Librar=
y</st1:City><SPAN style=3D"mso-spacerun: yes">  =
; </SPAN><st1:PostalCode w:st=3D"on">32649</st1:Pos=
talCode></st1:place> Electric Blvd.<SPAN style=3D"mso-spacerun: yes">=
</SPAN><st1:pl=
ace w:st=3D"on"><st1:City w:st=3D"on">Avon Lake</st1:City>, <st1:Stat=
e w:st=3D"on">OH</st1:State></st1:place> 44012<BR>440-933-8128 =
ext. 244<SPAN style=3D"mso-spacerun: yes"> &nb=
sp; </SPAN><A href=3D"mailto:jralston@a=
vonlake.lib.oh.us">jralston@avonlake.lib.oh.us</A></P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt"><o:p> </o:p><=
/P>
<P class=3DMsoNormal style=3D"MARGIN: 0in 0in 0pt">We charge $20.00.&=
nbsp; If the meeting room is left in good condition when the person i=
s finished, we refund $10.00. So when it's all said and done, I=
guess the cost is $10.<SPAN style=3D"mso-spacerun: yes"> =
</SPAN><A href=3D"javascript:parent.addSender(%22Kathy%20South%20%3c=
southka@oplin.org%3e%22)">Kathy South <southka@oplin.org></A>&n=
bsp;</P><BR><BR>Margie Smith <BR>Assistant Director <BR>Hudson Librar=
y & Historical Society <BR>22 Aurora St <BR>Hudson, OH 44236 <BR>=
330.653.6658 <BR>330.653.3373 fax<BR><BR></BODY>