[OPLINLIST] FY2007 E-Rate Year Ends June 30

[Missy Lodge]

The State Library would like to pass on this important reminder for
those libraries receiving E-Rate funds for FY2007 (July 1, 2007 - June
30, 2008). June 30, 2008 is the last day to receive recurring services
for FY2007 and September 30, 2008 is the last day to receive
non-recurring services for FY2007 unless an extension has been granted.

*	Recurring services are those that are delivered on a regular
basis, e.g., monthly telephone services or monthly Internet access. (See
also the special note on Basic Maintenance of Internal Connections
below.) Applicants report the costs of these services in Items 23A - 23E
of a Form 471 funding request. 
*	Non-recurring services are services that are delivered or
installed once, e.g., wiring installations or delivery and installation
of equipment. Applicants report the costs of these services in Items 23F
- 23H of a Form 471 funding request. 

Some specific things to remember, courtesy of USAC:

1. Service delivery deadline extension requests for recurring services

Applicants or service providers can request extensions of the deadline
for delivery and installation of non-recurring services only. USAC
cannot consider requests for extensions for receipt of recurring
services.

2. Invoices for recurring services

This is a good time to calculate and submit your final invoices for
recurring services to USAC. While recurring services are often billed to
a customer on a monthly basis, applicants and service providers are not
required to submit monthly invoices to USAC. For example, all of the
following are acceptable:

*	A service provider bills its customers each month. Immediately
after the customers are billed, the service provider submits a Service
Provider Invoice (SPI) Form 474 to USAC with one line item for each
customer for that month. 
*	An applicant pays three months of bills from the service
provider. At the end of the quarter, the applicant submits a Billed
Entity Applicant Reimbursement (BEAR) Form 472 to USAC with three line
items, one for each month of service. 
*	A service provider bills its customer each month. After six
months of providing service, the service provider submits a SPI Form
with one line item that includes all six months of service for that
customer. 
*	An applicant pays 12 months of bills from the service provider.
As soon as the last bill is paid, the applicant submits a BEAR Form to
USAC with one line item that includes the entire 12 months of service. 

Note that for a Funding Request Number (FRN) that covers 12 months of
monthly service, USAC will look for 12 months of service in that funding
year whether the bills are calculated in advance or in arrears. In other
words, it is not necessary to prorate the costs for monthly service on
(1) the first bill of the year for a partial month that started on July
1 or (2) the last bill of the year for a partial month that ended on
June 30. However, USAC will check to be sure that there is no overlap in
payments - that is, that we did not already pay the discount on the
entire bill for the same month of service in the previous funding year.

 

 

Missy Lodge

Head, Library Programs and Development

614.644.6914

800.686.1532 (Ohio only)

614.466.3584 (fax)

http://library.ohio.gov 

The State Library of Ohio provides services and resources to assist
state government and libraries in providing the best service to all

 

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