[OPLINTECH] Office 2013, SkyDrive, & local policies

[Chad Neeper]

Not to mention the whole privacy issue. Any data stored in the cloud is
potentially accessible via hosting company mistakes (I see reports of that
periodically), attacks, and (as recently come to light) it's apparently
freely/readily/automatically given to the government! Storing library
operational data is one thing, but you might think twice about storing any
patron-identifiable data.

For my own use, I map my data folder to Google Cloud, so my stuff is
automatically backed up to Google every time a file is changed. I find it
hugely convenient and reassuring that I have an up-to-the-second copy of my
data. However, I'm trying to find a good way to automatically
encrypt/decrypt the individual files on the fly. Security is my biggest
concern with the setup.

WRT your specific question, does perhaps SkyDrive have a method to force
individual users to store data in a shared (library-owned) repository, thus
eliminating the issues you're concerned about?

______________________________
*Chad Neeper*
Senior Systems Engineer

*Level 9 Networks*
740-548-8070 (voice)
866-214-6607 (fax)

*Full LAN/WAN consulting services -- Specialized in libraries and schools*


On Fri, Jul 19, 2013 at 2:27 PM, Phil Shirley <
pshirley at cuyahogafallslibrary.org> wrote:

> What's your policy or practice regarding what staff can do with library
> documents and data? What are your thoughts on this?
>
> We're going to start using Office 2013, and I noticed that it encourages
> you to use SkyDrive, Microsoft's cloud-based storage for documents, etc.
>
> I like the idea of storing things on our server rather that in a Microsoft
> account that only the individual has access to. The documents that staff
> create belong to the library, not to the person, and if the person leaves
> or is fired or is unable to return to work for whatever reason, I think the
> library should have access to the documents the person created. There's
> also the issue of handling sensitive data.
>
> I'm considering disabling SkyDrive. I've heard that some organizations do
> this in order to enforce their policies about data storage.
>
> Phil
> --
>
> Phil Shirley
> Technology Services Coordinator
> Cuyahoga Falls Library
> Cuyahoga Falls, Ohio
> 330-928-2117, ext. 109
> pshirley at CuyahogaFallsLibrary dot org
>
> --
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