[OPLINTECH] FW: FY2015 Form 471 Next Steps / RAL Corrections

Tue Apr 21 08:14:02 EDT 2015

Hi all-

Below is an update from Lorrie Germann, State eRate Coordinator.

Best,
Mandy

From: bounce-400661-5417740 at list.em.ohio.gov [mailto:bounce-400661-5417740 at list.em.ohio.gov] On Behalf Of Germann, Lorrie
Sent: Tuesday, April 21, 2015 8:12 AM
To: Knapp, Mandy
Subject: FY2015 Form 471 Next Steps / RAL Corrections

Good Morning E-Rate Community,

With the close of the FY2015 Form 471 filing window, I want to make you aware of next steps.

Applicants who successfully submitted their Form 471 applications by the April 16th deadline should do the following:

  1.  If you mailed your certification by express mail service, track the shipment online and make a copy of the successful delivery notification.  If you used the Postal Service's return receipt service, retain a copy of the receipt when it's returned.  If you faxed your certification, retain a copy of your fax transmittal confirmation.
  2.  Periodically check the status of your application on the SLD's website (see Application Status<http://www.sl.universalservice.org/FY3_form471/471StatusCheck.asp>).  At this stage in the application process, the status indicator might read:

Incomplete:  The application was started online, but not completed; this would not be a valid application.
Complete:  The application was successfully submitted online, but has not yet been certified (or the mailed- or faxed-in certification has not yet been data entered).
Certified - In Window:  The application was successfully submitted and certified within the window.
Certified - Out of Window:  The application was submitted on time, but the certification was received (or postmarked) after April 16th.  As long as the application itself was submitted on time, USAC will provide additional, albeit limited, time to submit the certification (see below).
Initial Review:  The application has already been entered into the review process.  Applicants may begin receiving questions on these applications.
Final Review or Available for Quality Assurance:  The application has already been through the initial review process.  This is the first year that we've seen a number of applications in the final stages of review at this early of a date.  Most are likely to be in the first funding wave expected by May.

  1.  Applicants should pay particular attention to the Form 471 Receipt Acknowledgment Letters ("RALs") that are mailed to applicants who have submitted Form 471s.  The RAL process may be used by applicants to correct ministerial and clerical ("M&C") errors that were made in their initial filings.  Importantly, allowable corrections include adjustments - even increases - in discount rates and funding requests.
Please note: verify the amount of each funding request listed on the RAL, to ensure it is not inflated.  In previous versions of the 471 application, the funding request was created by entering the total cost (monthly or annual), and then any ineligible costs.  The online system would then subtract the ineligible portion to determine the eligible "pre-discount" amount.  However, the new FY2015 application prompts for the "eligible" and "ineligible" costs to be broken out by the applicant, so no subtraction takes place.  The dollar amount entered in the "eligible" field is multiplied by your discount percentage to determine the amount of funding requested.  If you find that you've made that mistake, it can be corrected on the RAL.

If you have questions, or need additional information, please to not hesitate to contact me.

Sincerely,

Lorrie

Lorrie Germann
State E-Rate Coordinator
Office of Information Technology

25 South Front Street | Mail Stop 619 | Columbus, Ohio 43215-4183
614.466.3413
614.406.4398 Cell

lorrie.germann at education.ohio.gov<mailto:lorrie.germann at education.ohio.gov>
education.ohio.gov<http://education.ohio.gov/GD/Templates/Pages/ODE/ODEDefaultPage.aspx?page=1>

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PLEASE NOTE: This message and any response to it may constitute a public record, and therefore may be available upon request in accordance with Ohio public records law. (ORC 149.43)

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