[SOA] Records and Information Manager

[Nickel, Chelsea M.]

CareSource is hiring a Records and Information Manager at our Dayton office.


[cid:image001.jpg at 01CD4401.26096B60]                                                             Job Description
Job Title:

Records and Information Manager

FLSA Status:

Exempt

Department:

Facilities Management

Level:

Individual Contributor

Reports to:

Director, Facilities Management

Job ID:

FS-060

Job  Grade:  S17

Direct Reports:

None

Approved By:

Nancy  Brady

Date:

June 6, 2012


Job Summary:   This position is responsible for establishing, developing, implementing and administering document and electronic information management records policies and procedures in compliance with Regulatory, Legal and Finance and industry requirements as well as managing the continued strategic alignment of future records and information initiatives within the company.
Essential Functions:

 *   Establish a records management program with policies and procedures for both document and electronic records including naming structure for archiving, retention, and destruction schedules that are compliant with company requirements.
 *   Develop and manage a document and electronic records file plan incorporating departmental shared network sites, including both those with private and public access.
 *   Develop method and process for identifying confidential content within documents or files that contain PHI (protected health information) or PII (personally identifiable information) and establish proper classification procedures for storage.
 *   Collaborate with IT management to source and identify options for technology solutions that would support records management service delivery.
 *   Develop appropriate lifecycles for the archiving and retention of document and electronically stored information.
 *   Evaluate electronic tape storage requirements and develop procedures to ensure that only relevant information is maintained with the proper retention and destruction schedules established.
 *   Develop a Request for Proposal for the contracted management of document and tape storage at an off-site facility.  Ensure proper oversight of the vendor for optimal performance and compliance and re-issue proposal at proper intervals as business conditions dictate.
 *   Develop curriculum and schedule for training of cross-functional departmental Records Coordinators who will oversee compliance of the program within their respective departments.
 *   Establish and manage an audit and compliance plan with appropriate metrics for tracking the records management program.
 *   Develop discovery response plans to support Regulatory, Legal or Finance in the event of a records inquisition.
 *   Perform any other job related instructions as requested, with reasonable accommodation.

Minimum Qualifications:
Education:

 *   Bachelor's Degree with a specialization in Archives and Records Management, library science, technology or related field.
Experience:

 *    A minimum of 5-7 years of experience in a corporate records and electronic information management environment implementing and managing related programs.
 *   Experience with Health Plans a plus.
Certification:

 *   Certified Records Management (CRM) and Electronic Records Management (ERM) preferred
Technical Skills:

 *   Substantial knowledge of IT platforms and enterprise software applications.
 *   Experience planning and implementing ERM (electronic records management) and ECM (electronic content management) solutions.
Knowledge & Skills

 *   Ability to manage budgets and resources
 *   Knowledge of federal and state statutes and regulations
 *   Vendor Management knowledge
 *   Self-motivated and self-directed
 *   Able to work with all levels of management and achieve meaningful results
 *   Ability to motivate and lead cross functional teams
 *   A general knowledge of Compliance, Legal and Finance practices
 *   Experience in implementing new corporate processes and protocols
 *   Knowledge of indexing and classification of information
 *   Excellent interpersonal and communication skills
 *   Able to develop written procedures and training curriculum

The statements contained herein describe the essential functions of this position. This description is not an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, subject to reasonable accommodation.

If you are interested, please apply at www.caresource.com/en/careers<http://www.caresource.com/en/careers>.

Thank you,

Chelsea Nickel
Senior HR Recruiter
CareSource
P.O. Box 8738
Dayton, Ohio 45401-8738
Phone: (937) 531-2881
Fax: (937) 396-3557
Chelsea.Nickel at caresource.com
www.caresource.com

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