[OPLINLIST] Job Opportunity - State Library Board
Jane Byrnes
Jbyrnes@sloma.state.oh.us
Fri, 27 May 2005 10:29:57 -0400
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Job Opportunity
State Library Board
<http://winslo.state.oh.us/> http://winslo.state.oh.us/
JOB CLASSIFICATION:
Executive Secretary 1 - 16832
SALARY:
Hourly $16.72 - $20.70
PAY RANGE:
10
POSITION NUMBER (PCN):
102.0
JOB LOCATION:
274 E. 1st Ave., Columbus, OH, 43201, Franklin County
HOURS OF WORK:
40 hrs week - M-F - 7:00a.m. - 6:00p.m.as set by supervisor
DIVISION:
Administration
SUPERVISOR:
State Librarian (Agency Director)
SEND APPLICATIONS TO:
274 East First Avenue, Columbus, OH, 43201
DATE POSTED:
05/27/2005 12:00:AM
DATE EXPIRES:
06/10/2005 11:59:PM
A proficiency/skills assessment may be given as part of the interview
process
This is a Full-Time, Permanent, Exempt, Unclassified position (may include
promotion, transfer or demotion).
Job Duties: Provides non-routine administrative support for the agency
director (State Librarian) (e.g., communicates information to internal and
external customers on behalf of the State Librarian, serves as a liaison
between the State Librarian's office and other agency personnel, prepares
confidential correspondence and/or reports, responds to sensitive telephone
calls and other inquires on behalf of the State Librarian, maintains
confidential records and files); Gathers and compiles data/statistics for
reports: Assist the State Librarian in the preparation of oral and written
presentations to various audiences; Provides organizational and research
support for special projects assigned (e.g., state-wide services/projects,
advisory committee meetings); Reviews work activity reports of agency
departments in order to track progress toward meeting agency goals and
objectives; coordinates team activities across departments. Provides
secretarial and routine administrative office support for the State
Library's Administration Division (e.g., takes and transcribes dictation
and/or minutes of meetings, prepares packets of information for State
Library Board meetings, maintains State Librarian's calendar, schedules
meetings as assigned, makes travel arrangements, maintains State Librarian's
files); Directs inquires and other incoming communications to appropriate
parties; Operates personal computer and applicable software (e.g., MS Word,
Excel, Access, PowerPoint, Outlook); Produces typed copy, to include
formatting or assisting in formatting, from standard or confidential
written, dictated or oral instructions; Proofreads documents in electronic
and non-electronic formats. Performs clerical duties (e.g., makes copies,
prepares materials for mailings and meetings, prepares routine forms,
receives, opens, distributes and routes incoming mail, orders and stocks
supplies); Lead person for agency records retention compliance (e.g.,
monitors records retention and disposal schedules, arranges records
transfers and retrieval as appropriate).
Minimum Qualifications: 3 years training or 3 years experience in
secretarial science including operation of typewriter or word processing
equipment. -OR equivalent of minimum class qualifications for employment as
noted above.
Worker Characteristics Requirements: Knowledge of English grammar &
composition; administrative practices & procedures*;office policies &
procedures; departmental/agency regulations, policies & procedures*. Skill
to operate typewriter &/or word processing equipment. Ability to deal
problems involving several variables in somewhat unfamiliar context; write
routine business letters, evaluations & records; gather, collate &
classified information about data, people, or things; move fingers easily to
perform manual functions; assess questions & provide appropriate information
or referral. (*) Developed after employment.
If you have any questions or concerns regarding this posting, please
contact:
Human Resources
Phone: (614)644-6889 , Fax: 614-466-3584
<mailto:>
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<st1:place =
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<p class=3DMsoNormal align=3Dcenter =
style=3D'text-align:center'><b><font size=3D3
face=3DArial><span =
style=3D'font-size:12.0pt;font-family:Arial;font-weight:bold'> Stat=
e
Library Board<br>
</span></font></b><font face=3DArial><span =
style=3D'font-family:Arial'><a
href=3D"http://winslo.state.oh.us/"><font color=3D"#ee0000"><span =
style=3D'color:
#EE0000'>http://winslo.state.oh.us/</span></font></a></span></font><font=
size=3D3 face=3DArial><span =
style=3D'font-size:12.0pt;font-family:Arial'><o:p></o:p></span></font></=
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<div align=3Dcenter>
<table class=3DMsoNormalTable border=3D0 cellpadding=3D0 width=3D650 =
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<p class=3DMsoNormal align=3Dcenter style=3D'text-align:center'><font =
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<div align=3Dcenter>
<table class=3DMsoNormalTable border=3D0 cellspacing=3D0 =
cellpadding=3D0 width=3D650
style=3D'width:487.5pt'>
<tr>
<td style=3D'padding:0in 0in 0in 0in'>
<table class=3DMsoNormalTable border=3D1 cellpadding=3D0 width=3D650
style=3D'width:487.5pt'>
<tr>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<table class=3DMsoNormalTable border=3D0 cellspacing=3D5 =
cellpadding=3D0 width=3D640
style=3D'width:480.0pt'>
<tr>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:auto;mso-margin-bottom-alt:
auto'><b><font size=3D2 face=3D"Times New Roman"><span =
style=3D'font-size:10.0pt;
font-weight:bold'>JOB CLASSIFICATION:</span></font></b><b><font =
size=3D3><span
=
style=3D'font-size:12.0pt;font-weight:bold'><o:p></o:p></span></font></b=
></p>
</td>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><font size=3D3 face=3D"Times New =
Roman"><span
style=3D'font-size:12.0pt'>Executive Secretary 1 - =
16832<o:p></o:p></span></font></p>
</td>
</tr>
<tr>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><b><font size=3D2 face=3D"Times New =
Roman"><span
=
style=3D'font-size:10.0pt;font-weight:bold'>SALARY:</span></font></b><b>=
<font
size=3D3><span =
style=3D'font-size:12.0pt;font-weight:bold'><o:p></o:p></span></font></b=
></p>
</td>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><font size=3D3 face=3D"Times New =
Roman"><span
style=3D'font-size:12.0pt'>Hourly $16.72 - =
$20.70<o:p></o:p></span></font></p>
</td>
</tr>
<tr>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><st1:place w:st=3D"on"><st1:PlaceName =
w:st=3D"on"><b><font
size=3D2 face=3D"Times New Roman"><span =
style=3D'font-size:10.0pt;font-weight:
bold'>PAY</span></font></b></st1:PlaceName><b><span =
style=3D'font-weight:
bold'> <st1:PlaceType =
w:st=3D"on">RANGE</st1:PlaceType></span></b></st1:place><b><span
style=3D'font-weight:bold'>:</span></b><b><font size=3D3><span
=
style=3D'font-size:12.0pt;font-weight:bold'><o:p></o:p></span></font></b=
></p>
</td>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><font size=3D3 face=3D"Times New =
Roman"><span
style=3D'font-size:12.0pt'>10 <o:p></o:p></span></font></p>
</td>
</tr>
<tr>
<td nowrap style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><b><font size=3D2 face=3D"Times New =
Roman"><span
style=3D'font-size:10.0pt;font-weight:bold'>POSITION NUMBER =
(PCN):</span></font></b><b><font
size=3D3><span =
style=3D'font-size:12.0pt;font-weight:bold'><o:p></o:p></span></font></b=
></p>
</td>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><font size=3D3 face=3D"Times New =
Roman"><span
style=3D'font-size:12.0pt'>102.0<o:p></o:p></span></font></p>
</td>
</tr>
<tr>
<td valign=3Dtop style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><b><font size=3D2 face=3D"Times New =
Roman"><span
style=3D'font-size:10.0pt;font-weight:bold'>JOB =
LOCATION:</span></font></b><b><font
size=3D3><span =
style=3D'font-size:12.0pt;font-weight:bold'><o:p></o:p></span></font></b=
></p>
</td>
<td valign=3Dtop style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><st1:address w:st=3D"on"><st1:Street =
w:st=3D"on"><font
size=3D3 face=3D"Times New Roman"><span =
style=3D'font-size:12.0pt'>274 E. 1st
Ave.</span></font></st1:Street><font size=3D3><span =
style=3D'font-size:
12.0pt'>, <st1:City w:st=3D"on">Columbus</st1:City>, <st1:State =
w:st=3D"on">OH</st1:State>,
<st1:PostalCode =
w:st=3D"on">43201</st1:PostalCode></span></font></st1:address><font
size=3D3><span style=3D'font-size:12.0pt'>, <st1:place =
w:st=3D"on"><st1:PlaceName
w:st=3D"on">Franklin</st1:PlaceName> <st1:PlaceName =
w:st=3D"on">County</st1:PlaceName></st1:place><o:p></o:p></span></font><=
/p>
</td>
</tr>
<tr>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><b><font size=3D2 face=3D"Times New =
Roman"><span
style=3D'font-size:10.0pt;font-weight:bold'>HOURS OF =
WORK:</span></font></b><b><font
size=3D3><span =
style=3D'font-size:12.0pt;font-weight:bold'><o:p></o:p></span></font></b=
></p>
</td>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><font size=3D3 face=3D"Times New =
Roman"><span
style=3D'font-size:12.0pt'>40 hrs week - M-F - 7:00a.m. - =
6:00p.m.as set by
supervisor<o:p></o:p></span></font></p>
</td>
</tr>
<tr>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><b><font size=3D2 face=3D"Times New =
Roman"><span
=
style=3D'font-size:10.0pt;font-weight:bold'>DIVISION:</span></font></b><=
b><font
size=3D3><span =
style=3D'font-size:12.0pt;font-weight:bold'><o:p></o:p></span></font></b=
></p>
</td>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><font size=3D3 face=3D"Times New =
Roman"><span
=
style=3D'font-size:12.0pt'>Administration<o:p></o:p></span></font></p>
</td>
</tr>
<tr>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><b><font size=3D2 face=3D"Times New =
Roman"><span
=
style=3D'font-size:10.0pt;font-weight:bold'>SUPERVISOR:</span></font></b=
><b><font
size=3D3><span =
style=3D'font-size:12.0pt;font-weight:bold'><o:p></o:p></span></font></b=
></p>
</td>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><font size=3D3 face=3D"Times New =
Roman"><span
style=3D'font-size:12.0pt'>State Librarian (Agency =
Director)<o:p></o:p></span></font></p>
</td>
</tr>
<tr>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><b><font size=3D2 face=3D"Times New =
Roman"><span
style=3D'font-size:10.0pt;font-weight:bold'>SEND APPLICATIONS =
TO:</span></font></b><b><font
size=3D3><span =
style=3D'font-size:12.0pt;font-weight:bold'><o:p></o:p></span></font></b=
></p>
</td>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><st1:address w:st=3D"on"><st1:Street =
w:st=3D"on"><font
size=3D3 face=3D"Times New Roman"><span =
style=3D'font-size:12.0pt'>274 East
First Avenue</span></font></st1:Street><font size=3D3><span
style=3D'font-size:12.0pt'>, <st1:City =
w:st=3D"on">Columbus</st1:City>, <st1:State
w:st=3D"on">OH</st1:State>, <st1:PostalCode =
w:st=3D"on">43201</st1:PostalCode></span></font></st1:address><font
size=3D3><span =
style=3D'font-size:12.0pt'><o:p></o:p></span></font></p>
</td>
</tr>
<tr>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><b><font size=3D2 face=3D"Times New =
Roman"><span
style=3D'font-size:10.0pt;font-weight:bold'>DATE =
POSTED:</span></font></b><b><font
size=3D3><span =
style=3D'font-size:12.0pt;font-weight:bold'><o:p></o:p></span></font></b=
></p>
</td>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><font size=3D3 face=3D"Times New =
Roman"><span
style=3D'font-size:12.0pt'>05/27/2005 12:00:AM<b><span =
style=3D'font-weight:
bold'> =
</span></b></span></font><b><span
style=3D'font-weight:bold'> </span></b><font size=3D3><span =
style=3D'font-size:
12.0pt'><o:p></o:p></span></font></p>
</td>
</tr>
<tr>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><b><font size=3D2 face=3D"Times New =
Roman"><span
style=3D'font-size:10.0pt;font-weight:bold'>DATE =
EXPIRES:</span></font></b><font
size=3D3><span =
style=3D'font-size:12.0pt'><o:p></o:p></span></font></p>
</td>
<td style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal><font size=3D3 face=3D"Times New =
Roman"><span
style=3D'font-size:12.0pt'>06/10/2005 =
11:59:PM<o:p></o:p></span></font></p>
</td>
</tr>
<tr>
<td colspan=3D2 style=3D'padding:.75pt .75pt .75pt .75pt'>
<p class=3DMsoNormal align=3Dcenter =
style=3D'text-align:center'><font size=3D3
face=3D"Times New Roman"><span style=3D'font-size:12.0pt'>A
proficiency/skills assessment may be given as part of the =
interview
process<o:p></o:p></span></font></p>
</td>
</tr>
</table>
<p class=3DMsoNormal><font size=3D3 face=3D"Times New Roman"><span
style=3D'font-size:12.0pt'><o:p></o:p></span></font></p>
</td>
</tr>
</table>
<p class=3DMsoNormal><font size=3D3 face=3D"Times New Roman"><span
style=3D'font-size:12.0pt'> <o:p></o:p></span></font></p>
<p class=3DMsoNormal style=3D'mso-margin-top-alt:auto;mso-margin-botto=
m-alt:auto'><b><font
size=3D2 face=3DArial><span =
style=3D'font-size:11.0pt;font-family:Arial;font-weight:
bold'>This is a Full-Time, Permanent, Exempt, Unclassified position =
(may
include promotion, transfer or =
demotion).<o:p></o:p></span></font></b></p>
<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><font
size=3D2 face=3DArial><span =
style=3D'font-size:11.0pt;font-family:Arial;font-weight:
bold'>Job Duties: </span></font></b><font size=3D2 face=3DArial><span
style=3D'font-size:11.0pt;font-family:Arial'>Provides non-routine
administrative support for the agency director (State Librarian) =
(e.g.,
communicates information to internal and external customers on behalf =
of the
State Librarian, serves as a liaison between the State Librarian's
office and other agency personnel, prepares confidential =
correspondence
and/or reports, responds to sensitive telephone calls and other =
inquires on
behalf of the State Librarian, maintains confidential records and =
files);
Gathers and compiles data/statistics for reports: Assist the State =
Librarian
in the preparation of oral and written presentations to various =
audiences;
Provides organizational and research support for special projects =
assigned
(e.g., state-wide services/projects, advisory committee meetings); =
Reviews
work activity reports of agency departments in order to track =
progress toward
meeting agency goals and objectives; coordinates team activities =
across
departments. Provides secretarial and routine administrative office =
support
for the State Library's Administration Division (e.g., takes and
transcribes dictation and/or minutes of meetings, prepares packets of
information for State Library Board meetings, maintains State
Librarian's calendar, schedules meetings as assigned, makes travel
arrangements, maintains State Librarian's files); Directs inquires =
and
other incoming communications to appropriate parties; Operates =
personal
computer and applicable software (e.g., MS Word, Excel, Access, =
PowerPoint,
Outlook); Produces typed copy, to include formatting or assisting in
formatting, from standard or confidential written, dictated or oral
instructions; Proofreads documents in electronic and non-electronic =
formats. Performs
clerical duties (e.g., makes copies, prepares materials for mailings =
and
meetings, prepares routine forms, receives, opens, distributes and =
routes
incoming mail, orders and stocks supplies); Lead person for agency =
records
retention compliance (e.g., monitors records retention and disposal
schedules, arranges records transfers and retrieval as appropriate). =
<o:p></o:p></span></font></p>
<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><font
size=3D2 face=3DArial><span =
style=3D'font-size:11.0pt;font-family:Arial;font-weight:
bold'>Minimum Qualifications: </span></font></b><font size=3D2 =
face=3DArial><span
style=3D'font-size:11.0pt;font-family:Arial'>3 years training or 3 =
years
experience in secretarial science including operation of typewriter =
or word
processing equipment. -OR equivalent of minimum class qualifications =
for
employment as noted above. <o:p></o:p></span></font></p>
<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><font
size=3D2 face=3DArial><span =
style=3D'font-size:11.0pt;font-family:Arial;font-weight:
bold'>Worker Characteristics Requirements: </span></font></b><font =
size=3D2
face=3DArial><span =
style=3D'font-size:11.0pt;font-family:Arial'>Knowledge of
English grammar & composition; administrative practices &
procedures*;office policies & procedures; departmental/agency
regulations, policies & procedures*. Skill to operate typewriter =
&/or
word processing equipment. Ability to deal problems involving several
variables in somewhat unfamiliar context; write routine business =
letters, evaluations
& records; gather, collate & classified information about data=
, people,
or things; move fingers easily to perform manual functions; assess =
questions
& provide appropriate information or referral. (*) Developed =
after
employment.<b><span style=3D'font-weight:bold'><br>
<br>
If you have any questions or concerns regarding this posting, please =
contact:</span></b><o:p></o:p></span></font></p>
<div align=3Dcenter>
<table class=3DMsoNormalTable border=3D1 cellpadding=3D0 width=3D650
style=3D'width:487.5pt'>
<tr>
<td width=3D250 valign=3Dtop style=3D'width:187.5pt;padding:0in 0in =
0in 0in'>
<p class=3DMsoNormal><font size=3D2 face=3DArial><span =
style=3D'font-size:11.0pt;
font-family:Arial'>Human Resources <o:p></o:p></span></font></p>
</td>
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<p class=3DMsoNormal><font size=3D2 face=3DArial><span =
style=3D'font-size:11.0pt;
font-family:Arial'>Phone: (614)644-6889 , Fax: 614-466-3584<br>
<a href=3D"mailto:"></a><o:p></o:p></span></font></p>
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p>
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font-family:Arial'><o:p> </o:p></span></font></p>
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