[OPLINLIST] Reporting Ohio Web Library Database Usage in theState Report

[via OPLINLIST]

HI Mandy

I am curious. I notice a lot of the SEO Libraries numbers are low or zero. I assume what you are providing here are stats for the OWL database content. Do you see any stats for the SEO Library or SEO Consortium? I still think our stats for the libraries may all be under one number instead of individual.

Let me know if I am totally on to something different.  😊

Thanks
Dianna Clark
SEO Library

Sent from Mail for Windows 10

From: Mandy Knapp via OPLINLIST
Sent: Monday, March 6, 2017 4:12 PM
To: oplinlist at lists.oplin.org
Subject: Re: [OPLINLIST] Reporting Ohio Web Library Database Usage in theState Report

Hello everyone,
I hope this Monday finds you well. I have a follow-up to my previous email about stats in the State Report. As you will recall, we've had a few snafus in getting our World Book stats this year. To make it easier for you to get these numbers, I've compiled them on the attached spreadsheet. The number you will displayed is "Content Views" for 2016, which is the number you need for the state report. If you would like to see a breakdown of the numbers by month or other measurements for the database, click the plus sign on the left. Please add the total content views to the "Successful Retrieval of Electronic Information" total.
Please let me know if you need any assistance or if you have any questions.
Have a lovely day,
Mandy Knapp

On 3/2/2017 8:12 AM, Mandy Knapp wrote:
Hello everyone, 

I hope this day finds you well. As you may know, the State Annual Report now asks for a count of "Successful Retrieval of Electronic Information." This is defined as: 
"The number of full-content units or descriptive records examined, downloaded, or otherwise supplied to user, from online library resources that require user authentication but do not have a circulation period. Examining documents is defined as having the full text of a digital document or electronic resource downloaded or fully displayed."
 
Because your library has access to databases through the Ohio Web Library, every library should have numbers in this column. At a minimum, you should add together and report the following:
• American & English Literature Collection: Cumulative Downloads
• Ancestry: Citation Image and Text Views (also referred to as "Text" in Ancestry)
• EBSCO: Full Text Views, Image/Video Requests, and Abstract Requests
• Facts on File Science Online: Item Requests
• Sanborn Fire Insurance Maps: Item Requests
 
Of these, Sanborn Fire Insurance Maps is the easiest to retrieve. Simply go to http://sanborn.ohioweblibrary.org/stats/. If you're inside the library, the site should automatically display your library's statistics. The Item Requests by Year are displayed at the top of the page. You will use the 2016 number. 
 
Facts on File Science Online and American & English Literature Collection are also fairly simple: just go to the statistics page on OPLIN's website (http://www.oplin.ohio.gov/statistics). Download the spreadsheets on that page to add together usage from your library for 2016. Remember, use the "Item Requests" column for Science Online.
 
Ancestry and EBSCO statistics are a little bit more involved.I've put together a walk-through (attached) for each of these resources. If you are familiar with the EBSCO admin interface but have forgotten your password, please let me know and I will reset it for you. 

Questions about the State Report can be directed to Lisa Hickle at the State Library of Ohio (lhickle at library.ohio.gov). If you have a digital product and are unsure how to report it, please contact Anne Kennedy at akennedy at library.ohio.gov
If you have questions about any of the above, please do not hesitate to ask. 
Best,
Mandy Knapp
Digital Resources Manager
Ohio Public Library Information Network (OPLIN)
Phone:  614-728-5252
Fax:  614 -728 -5256


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Mandy Knapp
Digital Resources Manager
Ohio Public Library Information Network (OPLIN)
Phone:  614-728-5252
Fax:  614 -728 -5256

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