[OPLINTECH] Scanner for patron use

[welchly at herrickliboh.org]

Hi Robin, 

 

We have configured our RICOH copier/scanner with options to either email or save to a USB drive. 

 

People have really appreciated the opportunity to scan & email signed forms back rather than faxing or snail-mailing them. 

 

We usually suggest they email to themselves and then email the document(s) from their own account, which they can do from our public computers. This allows them to check and make sure the item scanned properly, and also alleviates issues from the receiver filtering it out (who is this Herrick-copier anyways?) or the sender entering typos in the address. 

 

Error messages come to a shared email account accessible by all staff and are forwarded automatically to both the director and me.

 

Lynne Welch – Herrick Memorial Library

101 Willard Mem. Sq. - Wellington OH 44090

440-647-2120   <welchly at herrickliboh.org>

 

From: OPLINTECH [mailto:oplintech-bounces at lists.oplin.org] On Behalf Of Chad Neeper
Sent: Tuesday, September 20, 2016 4:18 PM
To: OPLINTECH (oplintech at lists.oplin.org) <oplintech at lists.oplin.org>
Subject: Re: [OPLINTECH] Scanner for patron use

 

I often simply configure the ubiquitous public copier to scan to a networked folder on the server. The patron computers can then access the folder containing the scanned documents and manipulate/e-mail/print/whatever them as desired. The patrons are informed that it's not a completely private process since any of the patron computers can potentially view the scanned documents until they are deleted from the folder.  As a safety catch-all, all scanned documents are automatically deleted at midnight via a scheduled task. Patron computers only have read-only access to the scanned document folder, but staff have Read/Write access and can immediately delete a patron's document if it has sensitive information in it.

 

While not completely private/secure, it's simple to configure and seems to meet most patrons' needs just fine. It's a cheap system using existing software/hardware that works for relatively low-volume use.

 

YMMV,

Chad

 




______________________________
Chad Neeper
Senior Systems Engineer

Level 9 Networks
740-548-8070 (voice)
866-214-6607 (fax)

Full IT/Computer consulting services -- Specialized in libraries and schools

 

On Tue, Sep 20, 2016 at 4:01 PM, Robin Bombin <rbombin at tmcpl.org <mailto:rbombin at tmcpl.org> > wrote:

Hello, 

We are looking at providing a scanner for patrons to scan documents, photos, etc. 

I’d appreciate any suggestions or ideas.

Thanks!

Robin Bombin

Communications Specialist

 <http://www.tmcpl.org/> Troy-Miami County Public Library

 <tel:937.339.0502%20ext.%20111> 937.339.0502 ext. 111

 <mailto:rbombin at tmcpl.org> rbombin at tmcpl.org |  <http://www.tmcpl.org> www.tmcpl.org_______________________________________________
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