[DPLAsteering] Governance Working Group report is now available

Thu Mar 24 10:15:15 EDT 2016

I want to mention that in a previous conversation, and in the governance document, we defined that those that sit on the Advisory Committee be director-level, except for the Chairs of the working groups. The Executive Committee is defined as “Director or Director-level appointee from each CEC”. I believe it was Liz that raised the issue that we needed those people to be at a level that they either could commit to policies involving funding, governance, etc. or adequately represent those issues from a director-level perspective. It could be an assistant director, etc. but if you mean by "someone who supervises their own in-house digitization work” someone that doesn’t have, or routinely operate, at that Director level understanding of politics with a small “p”, funding implications, etc. then I would have concerns (if I were a public library). While I think that “representative” as language is fine, as a practical matter a practitioner-level CEC representative on the Steering Committee is creating a mis-match, at the very least in ease of communication back and forth to the Directors of the Digihubs. Actual practical issues and policies regarding metadata, technology, advocacy are going to be hashed out in the working groups and then brought to either the Advisory Group or or the Executive committee — what the CEC representative in the Executive Committee needs to have a head for, and readily be able to communicate about, is higher level commitments.  We have a similar situation for standing committees and some director’s committees in OhioLINK and it wasn’t solved until we recommended that the independents and two year director’s groups send actual directors from those committees to the standing committees, not the least just because of the communication issues.

Do we need to define how they do it? We’ve defined it as “director or director-level” — do we need to go further into detail beyond “it rotates.”?

Best, Gwen

Gwen Evans
Executive Director, OhioLINK

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From: Stephen Hedges <stephen at oplin.ohio.gov<mailto:stephen at oplin.ohio.gov>>
Date: Wednesday, March 23, 2016 at 4:42 PM
To: "Carleton, Janet" <carleton at ohio.edu<mailto:carleton at ohio.edu>>
Cc: "dplasteering at lists.oplin.org<mailto:dplasteering at lists.oplin.org>" <dplasteering at lists.oplin.org<mailto:dplasteering at lists.oplin.org>>, Liz Bishoff <liz.bishoff at gmail.com<mailto:liz.bishoff at gmail.com>>, Gwen Evans <gwen at ohiolink.edu<mailto:gwen at ohiolink.edu>>
Subject: Re: [DPLAsteering] Governance Working Group report is now available

I doubt that we'd really be talking about the Director of a metro library (the Digization Hubs) serving on that committee, though I could be wrong. A more likely scenario, I think, would be that the four Directors of the four Digitization Hubs agree on one representative to appoint to the committee for a year at a time, with possible renewal, and that person would probably be someone who supervises their own in-house digitization work. So I think "representative" is a safer word than "director."

Hubs people, what do you think?
--
Stephen
614-728-5250

On Wed, Mar 23, 2016 at 3:53 PM, Carleton, Janet <carleton at ohio.edu<mailto:carleton at ohio.edu>> wrote:
Stephen, can you speak to the manner in which the DigiHubs group might chose who will represent them in this instance?

thanks!
-----Original Message-----
From: Liz Bishoff [mailto:liz.bishoff at gmail.com<mailto:liz.bishoff at gmail.com>]
Sent: Wednesday, March 23, 2016 3:40 PM
To: Carleton, Janet; dplasteering at lists.oplin.org<mailto:dplasteering at lists.oplin.org>
Subject: RE: [DPLAsteering] Governance Working Group report is now available

Janet, when the Digi-hubs say they will select 'one director' for the Exec Committee, director of what?  Is there a digi-hub director?  Just need clarification for the DPLA application.  Thanks Liz

-----Original Message-----
From: DPLAsteering [mailto:dplasteering-bounces at lists.oplin.org<mailto:dplasteering-bounces at lists.oplin.org>] On Behalf Of Carleton, Janet
Sent: Monday, March 21, 2016 9:02 AM
To: dplasteering at lists.oplin.org<mailto:dplasteering at lists.oplin.org>
Subject: Re: [DPLAsteering] Governance Working Group report is now available

Sorry need to update the URL to the Governance report: https://docs.google.com/document/d/1WsAIwgtDU7XS8xILZA4NGuPe6waPuOGfmyCkB-GxLQU/edit

-----Original Message-----
From: Carleton, Janet
Sent: Thursday, March 17, 2016 12:19 PM
To: dplasteering at lists.oplin.org<mailto:dplasteering at lists.oplin.org>
Cc: Evans, Gwen
Subject: Governance Working Group report is now available

The updated Governance Working Group report is now available in the Steering Committee - Working Group Reports folder.

https://drive.google.com/open?id=1i5pavNEqfqj4S2KNCrMtdpkdWiaIQB7YJ-uu5IBh9G4

______________________________
OHIO University

Janet Carleton | Digital Initiatives Coordinator | University Libraries | 1 Ohio University | Alden 322 | Athens, Ohio | 740.597.2527<tel:740.597.2527> | carleton at ohio.edu<mailto:carleton at ohio.edu> | http://media.library.ohiou.edu | http://twitter.com/jcarletonoh | http://twitter.com/AldenLibDigital | http://ohiou-digital-collections.tumblr.com/ | http://pinterest.com/OhioDigiArchive/

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