[OPLINLIST] Reporting Ohio Web Library Database Usage in the State Report

[Mandy Knapp via OPLINLIST]

Hello everyone,

I hope this day finds you well. As you may know, the State Annual Report
now asks for a count of "Successful Retrieval of Electronic Information."
This is defined as:

"The number of full-content units or descriptive records examined,
downloaded, or otherwise supplied to user, from online library resources
that require user authentication but do not have a circulation period.
Examining documents is defined as having the full text of a digital
document or electronic resource downloaded or fully displayed."



Because your library has access to databases through the Ohio Web Library,
every library should have numbers in this column. At a minimum, you should
add together and report the following:

   - American & English Literature Collection*: *Cumulative Downloads
   - Ancestry: Citation Image and Text Views (also referred to as "Text" in
   Ancestry)
   - EBSCO: Full Text Views, Image/Video Requests, and Abstract Requests
   - Facts on File Science Online: Item Requests
   - Sanborn Fire Insurance Maps: Item Requests



Of these, Sanborn Fire Insurance Maps is the easiest to retrieve. Simply go
to http://sanborn.ohioweblibrary.org/stats/
<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fsanborn.ohioweblibrary.org%2Fstats%2F&data=01%7C01%7Cmlodge%40library.ohio.gov%7Cff6e6d4a7e564970938808d460c4dbe8%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0&sdata=BRF1axTTpWJv9WbNStQzrWTZ4%2F8tIbXNbCePRtHkv9s%3D&reserved=0>.
If you're inside the library, the site should automatically display your
library's statistics. The Item Requests by Year are displayed at the top of
the page. You will use the 2016 number.



Facts on File Science Online and American & English Literature Collection
are also fairly simple: just go to the statistics page on OPLIN's website (
http://www.oplin.ohio.gov/statistics
<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.oplin.ohio.gov%2Fstatistics&data=01%7C01%7Cmlodge%40library.ohio.gov%7Cff6e6d4a7e564970938808d460c4dbe8%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0&sdata=N%2Fq9m09N%2BhlgYp1j7fhrF6gQhwk3v3mMhWcBLgs8jhw%3D&reserved=0>).
Download the spreadsheets on that page to add together usage from your
library for 2016. Remember, use the "Item Requests" column for Science
Online.



Ancestry and EBSCO statistics are a little bit more involved.I've put
together a walk-through (attached) for each of these resources. If you are
familiar with the EBSCO admin interface but have forgotten your password,
please let me know and I will reset it for you.

Questions about the State Report can be directed to Lisa Hickle at the
State Library of Ohio (lhickle at library.ohio.gov). If you have a digital
product and are unsure how to report it, please contact Anne Kennedy at
akennedy at library.ohio.gov

If you have questions about any of the above, please do not hesitate to
ask.

Best,
Mandy Knapp
Digital Resources Manager
Ohio Public Library Information Network (OPLIN)
Phone:  614-728-5252
Fax:  614 -728 -5256
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