[OPLINLIST] Fwd: Recording Notary Transactions

[Alan Hall]

One of our staff members is in Common Pleas Court today related to a Notary.  Be sure you maintain a Journal.

 

Alan Hall

Public Library of Steubenville and Jefferson County

Steubenville, OH

 

From: Julie Miller [mailto:jmiller at delawarelibrary.org] 
Sent: Monday, October 15, 2018 4:47 PM
To: michaelpenrod at wcdpl.org
Cc: pneubauer at acdl.info; oplinlist at lists.oplin.org
Subject: Re: [OPLINLIST] Fwd: Recording Notary Transactions

 

The Notary should record this information for their protection. They are solely responsible for the documents.

 

On Mon, Oct 15, 2018 at 3:48 PM Michael Penrod via OPLINLIST <oplinlist at lists.oplin.org> wrote:

Just curious, but since Notaries are functioning as an officer of the court (and not the library), are we even allowed to collect and maintain such granular information?  

 

How would this file of interact with the patron confidentiality laws in Ohio?

 

Just asking because it seems like such a gray area.

 

Michael, former notary

 

 

 

On Mon, Oct 15, 2018 at 3:35 PM, Penny Neubauer via OPLINLIST <oplinlist at lists.oplin.org> wrote:

>From a staff member:

 

I and the notary at our branch have a printed Excel spreadsheet (contains Date, Patron Name, Patron Address, Document(s) Notarized, Oath or Affirmation Given? and Patron Signature) that we track notarizations with for every transaction.  I then gather the stats monthly from both locations for reporting.

 

Karen Bertholf

Administrative Assistant (and Notary)

Ashtabula County District Library

 

Penny Neubauer, Director
Ashtabula County District Library
Gather, Read, Discover, Transform
4335 Park Ave, Ashtabula, Ohio  44004
440.990.2322
 <http://www.acdl.info/> www.acdl.info

Great things are happening @ ACDL!


_______________________________________________
OPLINLIST mailing list -- OPLINLIST at lists.oplin.org
http://lists.oplin.org/mailman/listinfo/oplinlist

*** OPLIN offers a free service that allows libraries to send notification messages directly to patrons' cellphones:    https://www.oplin.ohio.gov/sms ***





 

-- 

Michael Penrod, Director

Wood County District Public Library

251 North Main Street, Bowling Green, OH 43402

Voice:419-352-5104 Fax:419-353-8013

michaelpenrod at wcdpl.org 

 

_______________________________________________
OPLINLIST mailing list -- OPLINLIST at lists.oplin.org
http://lists.oplin.org/mailman/listinfo/oplinlist

*** OPLIN offers a free service that allows libraries to send notification messages directly to patrons' cellphones:    https://www.oplin.ohio.gov/sms ***




 

-- 

Julie Miller
Facilities and Administrative Support Manager
Delaware County District Library
84 E. Winter St
Delaware, OH 43015
740-362-3861

 

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.oplin.org/pipermail/oplinlist/attachments/20181016/89171c24/attachment.html>